Presenter Resources

This page contains information and resources to assist you as a presenter at the ELI Annual Meeting. If you do not find an answer to your question, please contact us.

General Information for All Presenters

Q: Could you explain what my "Session Type" means?

A: 

The following session types were assigned through the proposal submission process and are designed to set participant expectations when they attend a session:

  • Featured Sessions
    Featured session presenters are invited by ELI for their expertise on a variety of current topics.
  • Preconference Seminars
    Preconference seminars will be held Monday, January 29, 8:00–11:00 a.m. CT, in New Orleans, LA. Participants pay an additional fee to attend preconference seminars. Each seminar presenter (maximum of two) will be provided with a full complimentary registration to the annual meeting. If you have questions, please contact Sarah Reynolds.
  • Interactive Presentations
    These sessions include 30 minutes of presentation time and 15 minutes for audience engagement/interaction, for a total of 45 minutes. Interactive presentations are opportunities to present in detail on a project while enabling audience participation.
  • Short Presentation Pairs
    Presentation pairings include two 15-minute presentations (by different presenters) followed by a 15-minute question/discussion period, for a total of 45 minutes. Presentation sessions will be paired by the ELI annual meeting program team, based on proposal content. Highly visible, presentation pairs highlight pioneering practices by giving institutions a spotlighted venue with condensed presentation time. Please note these are not poster sessions.
  • Hands-On Workshops 
    Workshops are 45-minute sessions where participants experience technology or pedagogical practices firsthand. Presenters guide a hands-on, tutorial-like experience using applications and resources. Participants are asked to bring mobile devices (e.g., smartphone, tablet, laptop) to the session in order to fully participate and to experience an emerging, innovative technology or practice.

    Hands-on workshops, by virtue of their robust interactive learning design, will have priority consideration for the active learning space (designed by Steelcase Education). Presenters are responsible for providing any additional technologies needed to ensure an engaging hands-on experience.
  • Poster Sessions
    Posters give participants and presenters the opportunity to share and examine problems, issues, and solutions in a more casual, personal environment through informal, interactive, brief presentations focused on effective practices, research findings, or technical solutions.

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Q: How do I manage my EDUCAUSE profile?

A: 

An EDUCAUSE profile is required to submit a proposal, be listed as a session presenter and for conference registration. It is important to keep your profile current, especially title and institution/organization, because the information will be used for the presenter listing (web, print, and mobile). 

Have a Profile

  • Login from the Member Directory Home Page
    • NOTE: Do not search the member directory for your profile—it will return a static page that cannot be edited.
    • If you have forgotten your username/password, you may reset both from the 'Login' page.
  • Once logged in, ‘Update Your Profile’ will display. Click this to update your bio, photo, visibility setting, and more.
    • Make sure that your visibility setting (found within 'Edit Primary Info') is not too restrictive. We recommend the option info visible to logged-in users.
  • If you need assistance, please contact the Membership Team at info@educause.edu or 303-449-4430.

Don't Have a Profile

  • Login from the Member Directory Home Page
  • Click 'Create a Profile' and proceed through prompts.
    • NOTE: Please wait until you receive an e-mail indicating that your profile has been approved, then proceed with the steps under 'Have a Profile'.
  • If you need assistance, please contact the Membership Team at info@educause.edu or 303-449-4430.

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Q: Do I need to register to present?

A: 

As a presenter, you must register in order to present. Be sure to register by December 18 to get the early-bird rate.


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Q: Is there a PowerPoint template I should use for my presentation?

A: 

EDUCAUSE provides an optional PowerPoint template (Coming Soon) for your convenience.


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Q: How do I share session resources?

A: 

We invite you to share your presentation materials from your session listing in the web agenda before, during, or after the conference by emailing your files to presenters@educause.edu.

Please include the following.

  • Email Subject Line: ELI Annual Meeting Materials Upload
  • File Attachments: Name file to include session name and resource type (compressed PDF format is preferred)
    • Examples: First Timers Orientation_slides; First Timers Orientation_handout
  • Email Body: Provide the following information in your email
    • Session Day:
    • Session Title:

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Breakout Session Presenter Information

Q: How will my onsite room be set up?

A: 

All meeting rooms (with the exception of poster sessions and hands-on workshops) will have a combination of rounds in the front of the room and theater-style (rows of chairs) in the back. There will be a head table with chairs for presenters and a standing lectern at the front of the room.


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Q: Will I have access to audio/video equipment?

A: 

All of the session rooms (with the exception of poster sessions) will have the following standard AV:

  • LCD projector with VGA capabilities and screen (16:9, widescreen format)
  • Microphones:
    • (1) Wired microphone at lecturn
    • (1) Wireless lavalier
    • One additional table microphone for panels of three or more
    • Sound patch for computer audio to the room through house sound.

Computers are NOT provided in meeting rooms. Please bring your own computer and before arriving please make sure it is equipped with a standard VGA output, and that you know how to use a projector with your computer.


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Q: Will I have Internet access?

A: 

The following internet connections will be available:

  • Wireless access will be available for both presenters and attendees. The connection speed will be sufficient to access and navigate web pages and e-mail.

  • One Ethernet connection for presenter use (cable dropped between lectern and table and requested to be long enough for use at either location).

  • Substantial bandwidth will be provided and should be sufficient for basic applications you wish to present. However, if you know that your presentation will require a significant bandwidth and have concerns, please contact Sarah Reynolds.


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Poster Session Presenter Information

Q: What will my area look like?

A: 

Standard items provided for poster sessions:

  • 6-foot skirted table
  • Assembly supplies (push pins, scissors, tape)
  • Wireless access (no Ethernet connection)

Complimentary items upon request (up to two of each):

  • Floor easels
  • 40” x 30” foam boards

Power will not be provided for laptops or tablets, so if you plan to use one for your presentation, be sure it is fully charged. Also, note that there will be no equipment security or storage available when you are not presenting--please keep valuable items with you at all times.


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Q: Will I have Internet access?

A: 

All presenters will have wireless access. The connection speed should be sufficient for accessing and navigating web and/or e-mail pages.


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Q: Do I have the option to ship or store my materials?

A: 

If you need to ship materials, it would be best to send materials to your hotel (labeled to your attention). Please work directly with the hotel for shipping instructions.


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Contact Information

If you have questions, please contact the speaker liaison, Sarah Reynolds.

Bios and Photos

Please add your biographical information and photo to the agenda by establishing or updating your EDUCAUSE profile (See "How do I manage my profile" under General Presenter Info.)

Make sure that your visibility setting is not too restrictive. We recommend the option "Info Visible to Logged-in Users."

Presenter Concierge

The EDUCAUSE Presenter Concierge is here to help you make the best presentation you have ever delivered and to ensure you use this professional development opportunity to the fullest extent possible.

How can the concierge help you? Learn more.