Educause brochure
Author: User

The Project Management Framework Tool

The online PM Framework Tool brings it all together in an automated fashion
MS Enterprise Project Management program leverages the project scheduling and tracking of MS Project and the collaboration of SharePoint
Allows for enterprise resource tracking across all projects
Provides a dashboard view of the organization’s projects, with a role based security structure

Home Page: Access all projects and personal tasks

A view of the Project Center

A view of the Project Workspace

The Components of
A Project Management Framework

#Information Technology Unit
Security and
Project Management Office
http://pmo.gmu.edu

Robert Nakles, Executive Director
rnakles@gmu.edu
John Prette, IT Project Manager
jprette@gmu.edu
Derek Kan, IT Project Manager
dkan@gmu.edu

ITU Security and Project Management Office

Classifying Projects

Has two elements: Reporting and Complexity
Ensures the amount and type of Project Management activities fits the project
Incorporates Mason’s requirements to report certain projects at the state level

Reporting Matrix — 5 Questions

1. Is this a research project or initiative?
2. Is this project related to an instructional program?
3. Is the project Mission Critical?
4. Does the project have statewide
application?
5. What is the estimated total cost for the project?

Question	Answer Choices
What is the total project cost?	-Less than $100,000 / -Between $100,000 and $500,00 / -Between $500,000 and $1,000,000 / -Greater than $1 million
What is the size of the Project Team (Full Time / Equivalents)?	-No full-time FTEs assigned / -1 to 2 people / -2 to 5 people / -5 or more people
What is the project’s / duration?	-Duration is less than 6 months / -Duration is 6 to 12 months / -Duration is 12 to 24 months / -Duration is greater than 24 months
Are there any dependencies for this project?	-There are no major dependencies / -There are some dependencies, but considered low risk / -There are some major dependencies that create a moderate level of risk / -There are significant dependencies that place the project at a high level of risk
Is the project using proven technology?	-The technology is proven and has been available for a number of years / -The technology has been available for several years / -The technology has been developed but is very new / -The technology is in development

Project Lifecycle

5-phases to track the project throughout its lifecycle
Each phase has its own set of processes and templates
Specific activities are dependent on the project’s Classification. Not all projects will require every activity.

Project Management Phases and Activities
Selection/Evaluation	Initiation	Planning	Execution & Control	Closeout
Create Cost Benefit / Analysis	Review Project Proposal	Define the Work / Breakdown Structure (WBS)	Work on Project Tasks	Create User / Acceptance Report
Create Preliminary Risk Assessment	Revise Project Charter	Create Project / Schedule	Produce regular / Project Status Reports	Conduct / Closeout / Activities
Create Project Reporting Classification	Revise Project Complexity Model	Create Resource Plan	Create Meeting / Agendas	Create / Lessons Learned / Report
Create Project / Complexity Model (Initial)	Accept or / Reject Project	Create Budget Plan	Produce Meeting / Minutes	Create Project Closeout / Report
Create Project Proposal	Assign Project Manager	Create Procurement Plan	Maintain a / Procurement Log	Archive Project Documents
Add any supplemental Project Proposal data	Hold Project Kickoff meeting	Create Project / Performance Plan	Maintain an Issue and Risk Log
		Create Risk / Management Plan	Issue Change Control Requests
		Create / Communications Plan	Maintain Change / Request Log
		Create Change and / Configuration / Management Plan	Obtain User / Acceptance
		Create Quality / Management and IV&V Plan	Obtain Sponsor / Acceptance
		Create Project Plan - Main document / (Exec Summary)
		Obtain Approval for Project Plan
		Rework Project Plan as necessary

http://pmo.gmu.edu

Complexity Matrix — 25 Questions
Sample Questions:
6 Sample Questions: