By registering for an EDUCAUSE event, you agree to comply with all rules and conditions of EDUCAUSE event participation. These policies are strictly enforced and apply without exception to all attendees, including exhibitors and media.
Registration Cancellations
Payment for the full amount of the registration fee must be made by the first day of the conference. Individual cancellations received on or before September 30 are entitled to a full refund. No refund will be provided for cancellations after September 30. To request a cancellation, please send an email to [email protected].
Code of Conduct
EDUCAUSE seeks to create a healthy, safe, and inclusive environment for all individuals to network, learn, and share.
As a community we do not tolerate discrimination, abuse, or harassment of any kind by anyone at our physical and virtual events. Prohibited behaviors include, but are not limited to, harassment, intimidation, or any violations of applicable Federal, State, or local laws; and disorderly or disruptive actions in any physical or virtual conference space, including meeting rooms, live or online sessions, video conference channels, chat and discussion spaces, live or online exhibit hall, or in any other conference spaces, that might adversely affect another participant’s experience.
We expect all participants to be respectful of other people and their viewpoints, even though they might be different, and to assist with creating and maintaining an inclusive and respectful environment at all times.
If you feel threatened, or harassed, or at risk of physical harm, or witness any questionable behavior:
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If in an emergency situation, Immediately dial 9-1-1
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Ask for help from an EDUCAUSE staff member
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Private chat (for virtual events), or
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Email to [email protected], or
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Call 303-449-4430 (Monday–Thursday, 8:00 a.m.–5:00 p.m. MT and Friday, 8:00 a.m.–12:00 p.m. MT)
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EDUCAUSE reserves the right at its sole discretion to expel anyone, without refund, from all current and future events, whose conduct is not in keeping with these expectations.
Sharing, Recording, Streaming, and Photography
Common courtesy dictates that attendees must obtain any presenter’s permission to post, record, or stream their session or activity in any medium or social media channel. Recording/streaming for commercial purposes is allowed only with prior written permission from both EDUCAUSE and the presenter(s). Sharing out links, resources, login credentials, or other information intended for registered participants to an event to non-registrants is not acceptable. EDUCAUSE reserves the right to ask any participant to move within or to leave a session venue if their use of technology is disruptive to presenters or other participants, or shared with non-registrants.
Please Note: By attending the conference, you are agreeing to allow images, audio, chat excerpts, and video of you recorded during a virtual session by EDUCAUSE personnel to be used for educational and promotional purposes. Please contact [email protected] with questions.
Data/Privacy Notice
In addition to the ways we collect and use data outlined in the EDUCAUSE Privacy Notice, below are some specific ways your data is shared during the EDUCAUSE Annual Conference to enhance your experience during the conference:
- Connecting our conference attendees:
- Participant list - for those who have opted in, your name, title, and organization will be included on the participant list that is available to registered attendees.
- Online conference networking list - for those who have opted in, your name, title and organization will be included on the attendee networking list in order to chat or schedule video meetings
Accessibility
EDUCAUSE strives to hold events where all attendees feel welcome and barriers for participation or attendance are removed. Please tell us during the registration process if you have a disability or may require accommodations to fully participate. We respectfully ask for 21 days’ advance notice.
Gratuities and Gifts
Giveaways and drawings are permitted at EDUCAUSE events. Conference attendees are responsible for assuring they are in compliance with their institution's guidelines for accepting gifts.