In-Person Presenter Resources

This year’s ELI Annual Meeting will feature two general sessions, featured sessions, facilitated discussion sessions, presentation/panel sessions, demonstrations, and posters. These will be 45 minutes in length. Take a look here for an overview of your assigned format. You will want to make sure your presentation aligns with the description as attendees will be confused if they join what they thought was a facilitated discussion and it turns out to be a panel session.

Advance preparation is vital for the success of your presentation. As a presenter at an EDUCAUSE event, you’re providing valuable information, advice, and direction to your peers. Abide by all deadline dates as listed below and outlined in speaker communications. EDUCAUSE reserves the right to move, alter the delivery format, or cut sessions if event milestone deadlines are missed.

• NOW: Start creating your presentation and meeting with your presentation team (if applicable). You may download the event PowerPoint here. (It's encouraged but not required to use.)

• April 1 (All presenters): Update Your Presenter Profile. Please log into EDUCAUSE's membership system by this date to make sure your profile is up to date (bio, photo, title, company, etc.) as this is what will be displayed in the online agenda on your session page.

• April 27: Presenter Registration Deadline. We ask that all presenters be registered by this date.

• May 9: One month out. Almost there… Finalize your presentation, refine presentation skills and engagement tactics. Be sure to watch the Presenter Support Modules for best practices to help you create and deliver an outstanding presentation.

• June 2: Presentation Materials Uploaded. The lead presenter will submit materials (copy of PowerPoint, supplemental materials/resources, etc.) to EDUCAUSE. Instructions will be forthcoming on how to upload these.

• June 8–10: ELI Annual Meeting 2022. Present at your scheduled date/time. Good luck!

We encourage every session to upload a copy of their presentation prior to the event and any other supporting documents for attendees or those unable to experience your session live.

File type allowed: PDF for documents. We do not accept PPT/PPTX. File size should be 2GB or smaller.

Please rename files to be uploaded with the session title and the resource type (examples: "Name_of_Session_Presentation_Slides" and/or "Name_of_Session_Handout"). This is how it will be displayed in your session listing. If you password-protect a PDF document, please make sure to enable the file to be read by a screen reader. It is our goal to make our resources easily available to those who use adaptive and assistive technology to access files over the internet.

Important Note: This statement appears on the EDUCAUSE PowerPoint template and highlights the terms of the permission agreement you accepted in EDUCAUSE’s Publishing Agreement. If you are using your own PowerPoint, please include this statement on one of your slides:

This presentation leaves copyright of the content to the presenter. Unless otherwise noted in the materials, uploaded content carries the Creative Commons Attribution 4.0 International (CC BY 4.0), which grants usage to the general public, with appropriate credit to the author.

The lead presenter will receive an email from your speaker liaison with a unique link to upload your presentation and any supplemental resources. When you get the link, please follow the detailed instructions.

Please see the following setup information based on your session format:

• Preconference Workshops: These will be set in all rounds, with a head table and chairs for presenters and a standing lectern at the front of the room.
• Presentations: The planned set will be a combination of crescent rounds in the front of the room and theater seating behind. There will be a head table and chairs for presenters and a standing lectern at the front of the room. Room assignments and arrangements are subject to change.

EDUCAUSE will make every effort to accommodate panel sessions (as defined as a group of three or more people presenting together on the same topic); however, we cannot guarantee additional chairs or microphones will be provided.

Session rooms vary in size but will hold anywhere from 80 to 300 people. The room assigned for your presentation will depend on your topic and delivery format. We cannot anticipate how many people will attend your session, and seating is first-come, first-served. (Preconference workshops are the exception.) Room assignments are subject to change. If you would like to request a floor plan for your room, please contact [email protected].

All of the session rooms will have the following standard audiovisual setup, which includes:

• LCD projector with HDMI capabilities and screen (16:9, widescreen format)
• Projector stand
• Internet wireless access
• Hard Ethernet drop
• Sound patch for computer audio to the room through Audio Visual in-room speakers
• Wireless lavalier microphone
• Wired microphone at lectern
• For panels of three or more, one additional table mic is provided

** Computers will NOT be provided. Please bring your own computer and any adapters you may need. Make sure your computer is equipped with a standard HDMI output and that you know how to use a projector with your computer.

Please note: EDUCAUSE is not able to accommodate additional requests outside of the standard AV. If you have any questions or concerns regarding the AV provided, it is important to contact EDUCAUSE no later than May 2. After that date, our program will be finalized with the hotel.

The following internet connections will be available:

• Wireless access will be available for both presenters and attendees. The connection speed will be sufficient to access and navigate web pages and email.
• One dedicated Ethernet connection is provided for presenter use (cable dropped between lectern and table and requested to be long enough for use at either location).

Substantial bandwidth will be provided and should be sufficient for basic applications you wish to present. However, if you know that your presentation will require a significant bandwidth and have concerns, please contact the speaker liaison, Sarah Reynolds at [email protected].