Simulive Presenter Resources

Q: What is a simulive session?

A: 

Simulive is a pre-recorded session that runs during the live program where presenters are actively engaged in the chat while the recording is playing.

  • Simulive sessions increase audience engagement with presenters (via chat).
  • Simulive sessions give presenters the flexibility of pre-planned, multiple-take program contributions.
  • Check out this "What is Simulive" video for more information.

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Q: How long should my simulive session be?

A: 

Please structure your session so that it is no longer than 20 minutes. You don’t need to allow for Q&A since you will be monitoring the chat throughout the session answering questions. Try to build in several questions to spark engagement, and be prepared to respond quickly to the responses.


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Q: What are the due dates for my simulive presentation?

A: 

There are several key dates for your presentation and any supplemental resources you would like to provide:

  • NOW: Start creating your presentation and meeting with your presentation team (if applicable). You may download the event PowerPoint here. (It's encouraged but not required to use.)

  • April 1 (All presenters): Update Your Presenter Profile. Please log into EDUCAUSE's membership system by this date to make sure your profile is up to date (bio, photo, title, company, etc.) as this is what will be displayed in the online agenda on your session page.

  • Mid-April: Work on your presentation and schedule your recording. Be sure to watch the Presenter Support Modules for best practices to help you create and deliver an outstanding presentation.

  • April 27: Presenter Registration Deadline. We ask that all presenters be registered by this date.

  • May 13: Submit your 20-minute Simulive recording to EDUCAUSE and any materials (copy of presentation, supplemental materials/resources, etc.) You will record your presentation and the lead presenter will submit it by this date in order to meet production timelines. (Recordings will be in an MP4 format.)

  • June 15–16: ELI Annual Meeting Online 2022. Present at your scheduled date/time. For the best attendee experience, presenters are required to be present in the chat pod of the live broadcast of your simulive session (you won’t be on camera/audio), answering questions and engaging with the attendees. Good luck!


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Q: What format(s) are accepted for presentation materials and recordings?

A: 

Your recording should be an MP4 file format. For supplemental materials, we ask that they be PDFs. File size should be 2GB or smaller.


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Q: Do I need to caption my recording?

A: 

You do not need to provide captioning (VTT files). Our team will provide all captioning for your presentation.


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Q: Do you have a preferred naming convention for files, and should I include a copyright statement?

A: 

Please rename files to be uploaded with the session title and the resource type (examples: "Name_of_Session_Presentation_Slides" and/or "Name_of_Session_Handout"). This is how it will be displayed in your session listing. If you password-protect a PDF document, please make sure to enable the file to be read by a screen reader. It is our goal to make our resources easily available to those who use adaptive and assistive technology to access files over the internet.

Important Note: This statement appears on the EDUCAUSE PowerPoint template and highlights the terms of the permission agreement you accepted in EDUCAUSE’s Publishing Agreement. If you are using your own PowerPoint, please include this statement on one of your slides:

This presentation leaves copyright of the content to the presenter. Unless otherwise noted in the materials, uploaded content carries the Creative Commons Attribution 4.0 International (CC BY 4.0), which grants usage to the general public, with appropriate credit to the author.


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Q: How do I upload my recording and resources/material?

A: 

The lead presenter will receive an email from your speaker liaison with a link to upload these into the speaker portal. When you get the link, detailed instructions will be provided.


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Q: How do I record my simulive session?

A: 

You may record your presentation using a screen-share program such as Zoom. You will then upload your MP4 file (size limit is 2GB) into the event platform. Here is a short tutorial video that may help you:


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Q: What resources are available for creating an engaging virtual presentation?

A: 

EDUCAUSE understands the challenges with presenting online, and we’re here to help! Be sure to check out:

  • EDUCAUSE Virtual Presenter Toolkit: Whether you've never presented online before or you're an old pro, this toolkit will provide you with all you need to know to make your presentation a success.
  • Presenter Support Modules (five-minute training videos)
  • Resource Hub (articles, tips, and more focused on presenting and creating an outstanding presentation)

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Q: What are some general recommendations for online presenters?

A: 

By implementing the following guidelines, your session will be engaging, interesting, and memorable:

  1. Know your audience: Who are they? Why do you think they are attending your session?
  2. Start with the end in mind. There should be 1 3 key "takeaways" from the session.
  3. Have an engagement plan. It's very easy to lose your audience's attention in a virtual setting. Ideas: Use the chat box early and often by asking questions of your audience and engaging them with pre-planned prompts. Chunk your content into sections of 5–7 minutes each, and after each section, engage with the audience.
  4. Prepare: Know your stuff. Practice. Time yourself. Critique yourself. Practice some more.
  5. Remember to test your equipment.
  6. When presenting/recording, remove distractions and look eye-level at the camera.
  7. Know that your preparation will pay off for a fantastic presentation!

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