Q: What is a poster session?
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Poster sessions are where frontline campus innovators share their expertise with attendees through a physical poster display. Presenters visit with attendees as they stop by their poster to explain and discuss their topic. Poster sessions are more informal and interactive than other traditional sessions, allowing for more personal connections to be made. At the ELI Annual Meeting, poster sessions will be on Thursday, June 8 from 10:15-11:00 AM and 2:00-2:45 PM.
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Q: What are the due dates for my poster session?
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There are several key dates for your poster session and any supplemental resources you would like to provide:
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March/April: Update Your Presenter Profile. Please log into EDUCAUSE's membership system to make sure your profile is up to date (bio, photo, title, company, etc.). Your profile will be listed on your presentation page for attendees to view, so you will want to ensure it is current.
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April: Event program and registration is live on the event website agenda page. Check your session listing for accuracy.
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April 26: Presenter Registration Deadline; Travel/Hotel. We ask that you be registered by this date and have your hotel/travel secured. Scholarships are available. To see eligibility please visit our scholarships page.
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April/May: Create your poster. You may use this poster template as a guide or can create your own. Finalize your poster and presentation points. Schedule a date to have your poster printed. Be sure to watch the Presenter Support Modules for best practices to help you create and deliver an outstanding presentation.
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May 24: Poster/materials uploaded (optional). Instructions will be forthcoming on how to upload these.
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June 7–9: ELI Annual Meeting Present your poster at your scheduled date/time. Good luck!
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Q: Where and when will my poster be displayed?
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Q: What size should my poster be and how will it be displayed?
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Your poster will be affixed to the provided 30 X 40 foam board so will need to fit within these dimensions. The poster (on the foam board) will then be displayed on an easel. You may use this poster template or can create your own. EDUCAUSE will also provide poster presenters with a small table at each display.
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Q: What is included for set up?
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Q: What is NOT included?
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We will not be providing power for laptops or tablets, so if you plan to use one at your poster display, be sure it is fully charged. Also, note that there will be no equipment security or storage available when you are not presenting, so please keep valuable items with you at all times.
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Q: When can I set up and tear down my poster display?
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Below is the schedule:
Thursday, June 8:
- If you are scheduled to present from 10:15-11:00 a.m: your setup time is 8:00 a.m.- 9:00 a.m. Please tear down your poster by 11:30 a.m.
- If you are scheduled to present from 2:00-2:45 p.m.: your setup time is 12:00-1:00 p.m. Please tear down your poster by 3:00 p.m.
- You must be at your poster for the scheduled display time.
- EDUCAUSE will not be responsible for any posters or materials left after your listed tear-down time.
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Q: As a poster presenter, will I have internet access?
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Q: Do I need to provide supplemental material? If so, what format(s) are accepted?
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Q: Do you have a preferred naming convention for files?
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All presenters should share their presentation/poster materials prior to the annual meeting. Please rename files to be uploaded with the session title and the resource type (examples: "Name_of_Session_Poster" and/or "Name_of_Session_ Handout"). If you password-protect a PDF document, please make sure to enable the file to be read by a screen reader. It is our goal to make our resources easily available to those who use adaptive and assistive technology to access files over the internet.
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Q: Do I have the option to ship or store my materials?
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