FAQs for Breakout Sessions

The NERCOMP Annual Conference will feature two general sessions, facilitated discussion sessions, presentation/panel sessions, and demonstrations. These will be either 20- or 45-minute presentations. Take a look here for an overview of your assigned format. Work to make your presentation align with the description because attendees will be confused if they join what they thought was a facilitated discussion and it turns out to be a panel session.

Advance preparation is vital for the success of your presentation. As a presenter at an EDUCAUSE/NERCOMP event, you’re providing valuable information, advice, and direction to your peers. Abide by all deadline dates as listed below and outlined in speaker communications. EDUCAUSE reserves the right to move, alter the delivery format, or cut sessions if event milestone deadlines are missed.

• December 17: Complete Agreements in Presenter Participation Portal: 1) Speaker Agreement; 2) Publishing Agreement; 3) Streaming & Recording Agreement; 4) Registration Requirement Agreement.

• December 17: Update Your Presenter Profile. Please log into EDUCAUSE's membership system to make sure your profile is up to date (bio, photo, title, company, etc.). Your profile will be listed on your presentation page for attendees to view, so you will want to ensure it is current. (Please also make sure it is marked "Visible to Public (without contact info)" by going to "My Primary Information" and then to "Profile Settings.")

• January 10: Event program and registration goes live on the NERCOMP Annual Conference website. Check your session listing for accuracy.

• January 31: Presenter Registration Deadline; Travel/Hotel. We ask that you be registered by this date and have your hotel/travel secured. (Note: One presenter from each session receives a complimentary conference registration, excluding on-demand sessions.)

• February 14: One month out. Refine Presentation Skills and Engagement Tactics. Be sure to watch the Presenter Support Modules for best practices to help you create and deliver an outstanding presentation.

• February 28: Presentation Materials Uploaded for In-Person Event. The lead presenter will submit materials (copy of PowerPoint slides, supplemental materials/resources, etc.) to EDUCAUSE. 

• March 14–16: NERCOMP Annual Conference 2022. Present at your scheduled date/time. Good luck!

File types allowed: pdf, PPT, PPTX. File size should be 2GB or smaller.

All presenters should share their presentation materials prior to the annual conference. Please rename files to be uploaded with the session title and the resource type (examples: "NameofSession_Slides.ppt" and/or "NameofSession_ Handout.pdf"). If you password-protect a PDF document, please make sure to enable the file to be read by a screen reader. It is our goal to make our resources easily available to those who use adaptive and assistive technology to access files over the internet.

Important Note: This statement appears on the EDUCAUSE PowerPoint template and highlights the terms of the permission agreement you accepted in EDUCAUSE’s Publishing Agreement. If you are using your own PowerPoint, please include this statement on one of your slides:

This presentation leaves copyright of the content to the presenter. Unless otherwise noted in the materials, uploaded content carries the Creative Commons Attribution 4.0 International (CC BY 4.0), which grants usage to the general public, with appropriate credit to the author.

The lead presenter will receive an email from your speaker liaison with a unique link to upload your presentation and any supplemental resources. When you get the link, please follow the detailed instructions.

Please see the following setup information based on your session format:

• Preconference Workshops: These will be set in all rounds, with a head table and chairs for presenters and a standing lectern at the front of the room.
• Presentations: These will be set theater-style or a combination of round tables in the front of the room and theater-style seating in the back. There will be a head table and chairs for presenters and a standing lectern at the front of the room. Room assignments are subject to change.

Session rooms vary in size but will hold anywhere from 80 to 250 people. The room assigned for your presentation will depend on your topic and format. We cannot anticipate how many people will attend your session, and seating is first-come, first-served. (Preconference workshops are the exception.) You can find your room assignment in late January under your session listing. Room assignments are subject to change. If you would like to request a floor plan for your room, please contact [email protected].

All of the session rooms will have the following standard audiovisual setup, which includes:

• LCD projector with connection to the presentation computer
• Screen (16:9, widescreen format)
• Internet wireless access
• Hard Ethernet drop
• Sound patch for computer audio to the room through house sound
• Wireless lavalier microphone
• Wired microphone at lectern
• For panels of three or more, one additional table mic is provided

** You will need to bring your own computer and dongles for your presentation. There will be event tech support monitoring the rooms and assisting; however, it is recommended that you become familiar with how to set up your computer to the LCD projector.

Please note: EDUCAUSE is not able to accommodate additional requests outside of the standard AV. If you have any questions or concerns regarding the AV provided, it is important to contact EDUCAUSE no later than Feb. 1. After that date, our program will be finalized with the convention center.

The following internet connections will be available:

• Wireless access will be available for both presenters and attendees. The connection speed will be sufficient to access and navigate web pages and email.
• One dedicated Ethernet connection is provided for presenter use (cable dropped between lectern and table and requested to be long enough for use at either location).

Substantial bandwidth will be provided and should be sufficient for basic applications you wish to present. However, if you know that your presentation will require a significant bandwidth and have concerns, please contact the speaker liaison, Sarah Reynolds at [email protected].