Displays

Location

Corporate displays are located in a ballroom on the main level of the hotel within the conference designated space.

Setup, Display Hours, and Teardown

You will have designated space interspersed with institutional posters where refreshment breaks and the Thursday reception will occur. Create an interactive experience to ensure attendees have a good understanding of how your offerings play a key role in making their jobs easier.

A description of your corporate display will be included in the event’s online agenda. Details for submitting your description were provided in the confirmation email sent to your logistics contact.

Dates/Hours Additional Details

Setup

Wednesday, May 1: 3:00–5:00 p.m.

AND

Thursday, May 2: 8:00–9:30 a.m.
  • There are two setup windows available to you. If you arrive early on Wednesday, you are welcome to go ahead and set up during the designated timing.
  • Display tables will be identified on site by company name and table number.
  • Please reference the shipping information provided for delivery of your shipment.
  • Your space will come with a 6’ skirted table, two chairs, basic electricity, wireless access.
  • You may bring a pull-up banner, collateral, and technology for your set, as long as your items remain within the confines of your space.
  • Valuable equipment, including a laptop, should be locked or removed if leaving the area after setting up.

Corporate Display Hours

Thursday, May 2:
10:00 a.m.–6:00 p.m.

High traffic times in the corporate display area on Thursday include:

  • 10:00–10:45 a.m. (refreshment break)
  • 2:30–3:15 p.m. (refreshment break)
  • 5:00–6:00 p.m. (Networking Reception)

Friday, May 3:
8:30–11:00 a.m.

High traffic times in the corporate display area on Friday include:

  • 10:15–11:00 a.m. (refreshment break)

You are welcome to staff your table earlier if you would like (breakfast will be nearby from 7:45–8:30 a.m.).

Teardown

Friday, May 3: 11:00 a.m.–12:00 p.m.

Please plan your travel accordingly and do not teardown early as the refreshment break and poster presentations will be taking place in this space. Tearing down early is disruptive to the rest of the event.

Display Specifications and Regulations

In an effort to create a positive experience for everyone, on-site representatives should adhere to the following rules/regulations:

  • The corporate display is a table display, not an exhibit booth defined with pipe and drape; please respect your neighbor's space.
  • All materials/products must fit within the space provided; pull-up banners are strongly recommended as opposed to larger floor displays given the space limitations.
  • Empty boxes should be stored out of sight.
  • Material distribution is limited to your corporate display area.
  • Staff your area during the scheduled times when attendees will be viewing corporate displays. Displays should be staffed by a maximum of two people. Too many people are intimidating to attendees and don't fit well within the confines of the space.