Presenter Resources

As a presenter, you must register in order to present. Be sure to register by February 10 to get the early-bird rate. We also encourage you to book your hotel and travel early. Please visit our Hotel and Travel page for more information.

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Yes. EDUCAUSE strives to hold meetings, conferences, and other professional events where all attendees feel welcome and barriers of any type do not exclude people from attending or participating. Please visit the Accessibility Information for Presenters web page and read through actions you can take to make your presentation enjoyed by all individuals.

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An EDUCAUSE Profile is required to be listed as a session presenter and for conference registration. Also, because your profile is displayed with your session in the online agenda, it is important to have your current title and institution/organization. Please also upload a professional headshot.

Need to create a profile?

• Go to the Member Directory home page.
• Click the Create a Profile link.
• You'll be prompted to enter an email address first so the system can cross-check the database. If your email is not in the database, the next screen will direct you to Create a Profile.
  • NOTE: Please wait until you receive an email indicating that your profile has been approved, then proceed with the steps under Have a profile? below.
• If you need assistance, please contact the Membership Team at [email protected] or 303-449-4430.

Have a profile?

• Log in from the Member Directory home page.
• If you have a profile, log in with the red Login button in the upper right corner of your screen.
  • If you have forgotten your username/password, you may reset both from the Login page.
• Once logged in, Update Your Profile will display. Click this to update your bio, photo, visibility setting, and more.
  • Make sure that your visibility setting (found within Edit Primary Info) is not too restrictive. We recommend the option Visible only to authenticated EDUCAUSE members (with contact info).

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The following session formats were assigned through the proposal submission and selection process and are designed to set participant expectations when they attend a session.

Preconference Workshops
These will be held Monday afternoon, March 23, from 1:00 to 5:00 p.m. and are intended to provide attendees with significant assistance in addressing their needs and opportunities to navigate the learning horizons.

Standard Presentations
These sessions are 45 minutes long; presenters and panels are asked to allocate at least 10 to 15 minutes for Q&A with the audience. Standard presentations are opportunities to present in detail on a project.

Interactive Presentations
These sessions are opportunities to share topics of interest through an innovative, thought-provoking format that encourages audience participation and interaction. Participant feedback and response to issues will be encouraged throughout the session.

Panel Discussions
These sessions feature 2–4 dynamic presenters offering case studies about how their institutions have approached a shared topic, or they may feature presenters taking different and sometimes controversial perspectives on a topic. Examples may include the evolving role of the CIO; security, privacy, and the cloud; advancing IT innovation within budgetary constraints; or other critical issues in higher education. For all panel presentations, participant feedback and response will be encouraged.

Poster Sessions (Standard)
A poster session demonstrates the use of an emerging technology or innovative practice, typically in the early stages of development. Presenters will use a poster display board to demonstrate the unique features of their project. As attendees visit, presenters have the opportunity to discuss the poster topic with them in a more informal, personal manner. Several poster sessions will be happening concurrently, allowing attendees to move from poster display to poster display. (See below for further information on posters.)

Poster Sessions (Digital)
In the digital poster format, presenters will be able to discuss their project and/or show their findings through a digital display on a screen (Prezi, Adobe Spark Page, Microsoft Sway, or whatever format is chosen). There will be several digital poster presentations occurring simultaneously so that attendees are able to visit with the presenters of the digital poster sessions of their choice. (See below for further information on digital poster sessions.)

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EDUCAUSE provides an optional PowerPoint template for your convenience. The template is in 16:9 aspect ratio (widescreen).

Important Note: This statement appears on the EDUCAUSE PowerPoint template and highlights the terms of the permission you accepted in EDUCAUSE's Publishing Agreement. If you are using your own PowerPoint, please include this statement on one of your slides:

This presentation leaves copyright of the content to the presenter. Unless otherwise noted in the materials, uploaded content carries the Creative Commons Attribution 4.0 International (CC BY 4.0), which grants usage to the general public, with appropriate credit to the author.

Please note that adult learning principles/best practices include the following recommendations for presenters using PowerPoint:

• Ensure your attendees can see your slides: use 30-point font or larger.
• The use of images that evoke, inspire, or compare to the educational points you are making will make for a much better presentation than large amounts of text.
• Limit the amount of text on slides—slides should complement the ideas that are being shared verbally by the presenter not contain the entire text of message being conveyed.
• For more tips on creating an effective PowerPoint presentation, visit EDUCAUSE's Presenter Concierge page.

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Yes! Please visit the Presenter Concierge page of our website for EDUCAUSE's new microlearning module series on "Presentation Best Practices" to help you create an outstanding session.

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All presenters should share their presentation materials prior to the conference. Please upload all slides to the Speaker Portal using the following format for file names.

Please rename files to be uploaded with the session title and the resource type (examples: NameofSession_Slides.ppt and/or NameofSession_ Handout.pdf). If you password-protect a PDF document, please make sure to enable the file to be read by a screen reader. It is our goal to make our resources easily available to those who use adaptive and assistive technology to access files over the internet.

You may use this copyright statement on one of your first slides:

This presentation leaves copyright of the content to the presenter. Unless otherwise noted in the materials, uploaded content carries the Creative Commons Attribution 4.0 International (CC BY 4.0), which grants usage to the general public, with appropriate credit to the author.

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All session meeting rooms (with the exception of poster sessions) will have theater-style seating. There will be a head table and chairs for presenters at the front of the room.

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Session rooms vary in size and will hold anywhere from 100 to 190 people. The room assigned for your presentation will depend on your topic and format. We cannot anticipate how many people will attend your session; seating is first come, first served. (Preconference workshops are the exception.)

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Yes. Please click on a link below to view your meeting room's floor plan.

• Ballroom D-E
• Room 550
• Room 551
• Room 551 Precon Workshop
• Room 552
• Room 552 Precon Workshop
• Room 553
• Room 553 Precon Workshop
• Room 554
• Room 555

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All of the session rooms (with the exception of poster sessions) will have the following standard AV:

• LCD projector with HDMI capabilities and screen (16:9, widescreen format)
• Microphones:
  • One wired microphone at lectern
  • One wireless lavalier
  • One additional wired table microphone for panels of three or more
  • Sound patch for computer audio to the room through house sound

Computers are NOT provided in meeting rooms. Please bring your own computer and, before arriving, please make sure it is equipped with a standard HDMI output and that you know how to use a projector with your computer.

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The following internet connections will be available:

• Wireless access will be available for both presenters and attendees. The connection speed will be sufficient to access and navigate web pages and email.
• One Ethernet connection will be provided for presenter use (cable dropped between lectern and table and requested to be long enough for use at either location).

Substantial bandwidth will be provided and should be sufficient for basic applications you wish to present. However, if you know that your presentation will require significant bandwidth and have concerns, please contact Sarah Reynolds.

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Your audience will rate and comment on your session. On your last slide, as well as putting your contact details, encourage attendees to provide feedback by asking them to complete the presenter evaluation on the mobile app. We will send you your session ratings and comments within one month of the event.

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This year we have two types of poster sessions: standard and digital. Please see below for the setup for your type.

Items provided for standard poster sessions:

• 8' pin-up board to affix your poster on
• Assembly supplies (pushpins, scissors, tape)
• Wireless access (no Ethernet connection)

Items provided for digital poster sessions:

• 1 small table
• Access to electricity
• Laptop (video) connection (HDMI); please bring your own laptop
• Monitor on a stand (approximately 40")
• Wireless access (no Ethernet connection)

We will not be providing audio since we will have multiple digital poster sessions presenting at the same time, which could potentially be very hard to hear.

Note: There will be no equipment security or storage available when you are not presenting. Please keep valuable items with you at all times.

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Wireless internet access will be provided in the poster session areas.

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If you need to ship materials, it would be best to send materials to your hotel (labeled to your attention). Please work directly with the hotel for shipping instructions.

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Industry-Led Session
This session is a presentation given by a corporate client (at least one higher education institution is required). A subject matter expert from your corporation is on hand to add to the discussion. Your client will demonstrate the benefits your company's solutions have had on campus, enabling them to speak to general benefits for other campuses. Q&A offers valuable interaction between the client/corporation and the audience.

Industry and Campus Panel
This session consists of a panel of three subject-matter experts (at least one institutional representative is required) and a moderator. The session should address a hot topic of key interest to higher education: emerging trends, research and strategies, technologies, and business offerings.

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