Corporate Participation

The EDUCAUSE Annual Conference provides many opportunities for corporations to reach key decision-makers in higher education IT from around the world—leading to heightened visibility, connections, and exposure to your innovative solutions.

Whether you're exhibiting, advertising, presenting, or sponsoring, you can create a package to meet your marketing goals at this premier higher education IT event!

EDUCAUSE 2018 Opportunities


Extend your brand's reach before, during, and following EDUCAUSE 2018 by taking advantage of various advertising opportunities (print, online, on-site displays) to fit your company's marketing strategy and budget. Learn more >>

Present and Connect

Position your company as a subject matter expert in front of your target audience and network with key prospects who are eager for your technology solutions. Learn more >>


Gain wide visibility with our attendees through a variety of affordable and effective sponsorship opportunities. Learn more >>

Start-Up Alley

If you're an emerging edtech company that serves the higher education industry, this is the perfect place to access influencers, develop relationships, receive targeted feedback, and build awareness for your company. Learn more >>

Exhibit Hall Hours

Setup (Move In):

  • Sunday, October 28: 8:00 a.m.–5:00 p.m.
  • Monday, October 29: 8:00 a.m.–5:00 p.m.
  • Tuesday, October 30: 8:00 a.m.–5:00 p.m.


  • Wednesday, October 31: 9:00 a.m.–5:45 p.m.
  • Thursday, November 1: 9:00 a.m.–4:15 p.m.

Teardown (Move Out):

  • Thursday, November 1: 4:15–8:00 p.m.
  • Friday, November 2: 8:00 a.m.–2:00 p.m.

Exhibit Information

Booth space is sold out. We are currently managing a waitlist for 2018. To add your company to the waitlist for booth space, please email [email protected].

As booth space becomes available, those on the waitlist will be notified.

2018 Exhibit Hall Floorplan and Exhibitor List

Booth Selection Process

  • Initially, booths were offered to 2017 exhibitors based on cumulative priority points (the re-sign rate is approximately 80%).
  • Next, current EDUCAUSE members are offered an opportunity to secure booth space.
  • After members are offered booths, we will extend offers to those on the waitlist in the order in which requests were received.
  • Finally, if booths are still available, they will be made available on a first-come, first-served basis.

Note: Members receive priority over nonmembers for booth selection and waitlist position. Learn more about EDUCAUSE Corporate Membership.

Booth Space Pricing

Booth space size begins at 10' x 10' and is available in larger increments of 10'. Booth pricing per 10' x 10' space:

  • $4,800 member rate*
  • $8,000 nonmember rate
Booth Size Member Rate* Non-
member Rate
Booth Size Member Rate* Non-
member Rate
10' × 10' $4,800 $8,000 20' × 30' $28,800 NA
10' × 20' $9,600 $16,000 20' × 40' $38,400 NA
10' × 30' $14,400 NA 30' × 30' $43,200 NA
20' × 20' $19,200 NA 30' × 40' $57,600 NA

*The member rate assumes company is a member at the time of booth selection and at the onset of EDUCAUSE 2018. The EDUCAUSE membership year runs from July 1 to June 30 of the following year. Dues for the current and next membership period as well as benefits can be found at EDUCAUSE Corporate Membership.

Booth Space Includes

  • 7" × 44" identification sign with company and booth number (inline booths only).
  • Pipe railing, 8'-high curtain back wall, and 3'-high curtain side rails (inline booths only).
  • Standard listing in the print, web, and mobile exhibitor directory.
  • Five complimentary exhibitor booth staff badges per 10' × 10' booth space for access to the exhibit hall and refreshment breaks held in the exhibit area.
  • Access to one complimentary attendee address list for sending an approved direct mail piece (no email or telephone solicitation).

*The complimentary exhibitor registrations must be processed in advance. A fee will apply to on-site registrations.

Not Included with Booth Space

  • Storage, placement, shipment, or return shipment of exhibit materials.
  • All services and items for the booth, including but not limited to, required carpet/flooring, electric, internet, furnishings, lead retrieval, etc..
  • Complimentary wireless access is NOT available in the exhibit hall—all internet needs must be ordered.
  • Full-conference registrations for access to educational sessions, keynote speakers, and attendee lunch hosted in the exhibit hall.

Cancellation Policy

Exhibitors may cancel this contract at any time. Exhibitor understands and agrees that EDUCAUSE will incur damages from the Exhibitor's cancellation or downsizing. Exhibitor agrees the following is a reasonable estimate of such damages and agrees to the following refund schedule as liquidated damages in the event of the Exhibitor's cancellation or downsizing:

  • February 1–28, 2018, 50% refund
  • March 1–31, 2018, 40% refund
  • April 1–30, 2018, 30% refund
  • May 1–31, 2018, 20% refund
  • On or after June 1, 2018, no refund

In order for cancellation to be effective, EDUCAUSE must be notified in writing. Cancellation fees will be based on the date that EDUCAUSE receives written notice.

Housing and Promotional Pirate Warning

Experient is the only official housing bureau for the EDUCAUSE Annual Conference—housing will open along with registration in June. EDUCAUSE does not sell or permit the selling of attendee lists.

Third-party housing and marketing agencies unaffiliated with EDUCAUSE may contact you as an exhibitor. Please beware of and report any of these unauthorized solicitations to [email protected].

A full list of official show vendors will be available in the exhibitor kit in July.