Exhibiting at the EDUCAUSE Annual Conference is a big deal. It's your opportunity to make strategic connections and get your products and services in front of thousands of professionals who use, manage, and lead technology decisions at their college or university.
Please Note: The Exhibitor Waitlist is Closed
Booth space for EDUCAUSE 2025 is sold out and the waitlist is now closed. Please see our conference supporter packages and a la carte opportunities if you would like to elevate your brand and be part of this year’s conference.
Already exhibiting at EDUCAUSE 2025?
View the 2025 EDUCAUSE Annual Conference Corporate Resource Center for all of the details you need to prepare.
If you're with an emerging technology company and are participating in the Emerging Tech Experience, visit the Emerging Tech Experience Resource Center for the information you need to prepare.
About the EDUCAUSE Commons (aka Exhibit Hall)
The EDUCAUSE Commons is the heart of the conference, and the spot where attendees gather to:
- Connect with exhibitors and discover the latest technology solutions and services for their campuses
- Participate in interactive activities, live presentations, and poster sessions
- Relax and connect in community-driven spaces and enjoy food and beverages throughout the day—and more
No longer just an "Exhibit Hall," the EDUCAUSE Commons is conveniently designed around three of our attendees' most pressing areas of interest:
View the exhibitor directory and EDUCAUSE Commons floor plan to get a glimpse of this year's layout and discover which companies will be joining us.
Booth Information
Selection Process
- Initially, booths were offered to 2024 EDUCAUSE Annual Conference exhibitors and other corporations that purchased a conference opportunity based on member status and cumulative spend with EDUCAUSE over the past five years (sorted high to low for members).
- Next, current EDUCAUSE members were offered an opportunity to secure booth space.
- After members are offered booths, we extend offers to those on our waitlist in the order in which requests are received.
- Finally, if booths are still available, they are offered on a first-come, first-served basis.
EDUCAUSE members receive priority over nonmembers for booth selection and waitlist position. Learn more about EDUCAUSE Corporate Membership.
Inclusions
- A designated number of complimentary exhibitor registrations per 100 sq. feet of exhibit space for access to the EDUCAUSE Commons during setup, preshow, show, and teardown hours (a 10’ x 10’ booth is 100 sq. ft; minimum four registrations per 100 sq. feet).
- A designated number of complimentary exhibitor full-conference registrations for access to the complete conference experience (based on your booth size; available for your staff only).*
- An identification sign with company and booth number (inline booths only).
- Rented space is raw concrete with no furnishings provided. Pipe railing, 8'-high curtain back wall, and 3'-high curtain side rails (inline booths only).
- A standard listing in the exhibitor directory.
| Booth Size | Number of Complimentary Exhibitor Registrations | Number of Complimentary Exhibitor Full-Conference Registrations |
|---|---|---|
| 10'x10' | 4 | 1 |
| 10'x20' | 9 | 1 |
| 10'x30' | 14 | 1 |
| 20'x20' | 18 | 2 |
| 20'x30' | 28 | 2 |
| 20'x40' | 38 | 2 |
| 30'x30' | 43 | 2 |
| 30'x40' | 58 | 2 |
Please note: Booth inclusions and additional details may be subject to change. Secured space is raw concrete floor defined by the booth size that your company purchases. Exhibitors are responsible for ordering mandatory floor covering (like carpet), any needed furniture, electrical, or internet, and lead retrieval (if desired), as well as shipping a portable backdrop, at an additional expense.
Booths Do Not Include
- Storage, placement, shipment, or return shipment of exhibit materials.
- All services and items for the booth, including but not limited to, required carpet/flooring, electric, internet, furnishings, lead retrieval, etc.
- Internet. Complimentary wireless access will be available in the EDUCAUSE Commons this year, intended for light use by conference attendees only. You should not rely on this service for successful demos (all dedicated internet needs must be ordered).
- Lunch.
*Complimentary exhibitor registrations must be processed in advance, by 11:59 p.m. ET on October 23. Any exhibitor registrations completed after this date and time (including on-site registrations) will be charged the $299 registration rate, even if your allotment hasn't been used. There are administrative costs to process registrations after October 23.
Pricing
Booth space size begins at 10' x 10' and is available in larger increments of 10'.
| Booth Size | Member Rate** | Non- member Rate |
Booth Size | Member Rate** | Non- member Rate |
|---|---|---|---|---|---|
| 10' × 10' | $5,550 | $9,300 | 20' × 30' | $33,300 | NA |
| 10' × 20' | $11,100 | $18,600 | 20' × 40' | $44,400 | NA |
| 10' × 30' | $16,650 | NA | 30' × 30' | $49,950 | NA |
| 20' × 20' | $22,200 | NA | 30' × 40' | $66,600 | NA |
**Member pricing assumes company is a member at the time of booth selection and at the onset of EDUCAUSE 2025. The EDUCAUSE membership year runs from July 1 to June 30 of the following year. If membership dues are not paid prior to EDUCAUSE 2025, the difference between the member and nonmember rate must be paid by the exhibitor, prior to setup at the conference. Learn more about membership dues and benefits at EDUCAUSE Corporate Membership.
Cancellation Policy
Exhibitors may cancel this contract at any time. Exhibitor understands and agrees that EDUCAUSE will incur damages from the Exhibitor's cancellation/downsizing. In order for cancellation to be effective, EDUCAUSE must be notified in writing. Cancellation fees will be based on the date that EDUCAUSE receives written notice.
Exhibitor agrees to the following refund schedule for 2025:
- On or before January 31: 100% refund
- During February: 50% refund
- During March: 40% refund
- During April: 30% refund
- During May: 20% refund
- On or after June 1: No refund
Exhibit Schedule At-a-Glance
|
|
Dates/Hours |
|---|---|
|
Setup (Move In) |
Saturday, October 25 | 8:00 a.m.–5:00 p.m. Sunday, October 26 | 8:00 a.m.–5:00 p.m. Monday, October 27 | 8:00 a.m.–5:00 p.m. |
|
Show Hours |
Tuesday, October 28 | 9:30 a.m.–5:30 p.m. Wednesday, October 29 | 9:30 a.m.–4:00 p.m. |
|
Teardown (Move Out) |
Wednesday, October 29 | 4:00 p.m.–8:00 p.m. Thursday, October 30 | 8:00 a.m.–12:00 p.m. |
Have Questions?
Our corporate team is ready to help you meet your goals. Contact us today to learn more about exhibiting at #EDU25.