Thank you for participating in the 2025 EDUCAUSE Annual Conference! This is the primary information center for preparing your participation with us as an exhibitor, corporate partner, or sponsor. Please review the information below, bookmark this page, and stay tuned for updates.
Our most recent round of updates took place on August 5, 2025. To find out what’s new, look for the update icon within each section. Can’t find it? No changes have been made.
And if your company is participating in the Emerging Tech Experience, please stay tuned for the Emerging Tech Experience Corporate Resource Center for the information you need to prepare.
If you have questions, contact our corporate team. We're happy to help!
Important Tips Before You Explore
EDUCAUSE 2025 Exhibitor Webinar Recording
On August 5, EDUCAUSE held a webinar on how you can best work with Freeman—our general service contractor—and the convention center (including the convention center and union restrictions for booth setup and dismantle) for this year's EDUCAUSE Annual Conference.
If you were unable to attend or would like to revisit the information covered, you can view a recording of the webinar here.
- Review the EDUCAUSE 2025 Rules and Regulations.
All participating organizations are responsible for following the show rules to ensure a successful event for all. Please review the EDUCAUSE 2025 Rules and Regulations for important guidelines regarding your booth (if your company is exhibiting) and other key details for participating in this year's event. - Review the exhibitor registration process.
Primary logistics contacts from exhibiting companies must add their booth staff to their conference roster and invite them to register for EDUCAUSE 2025. This process is an invitation to your staff only, and does not register them for the conference. Once your staff receives your invite, they will be required to register themselves. Visit Exhibitor Registration and Housing for a step-by-step guide to conference registration and housing. - All attendees should register ASAP.
Everyone attending the event must register themselves, including presenters. It is highly recommended that attendees register as soon as possible and no later than October 10 in order to take advantage of your complimentary exhibitor and full-conference registrations (if applicable) and to receive necessary communications in advance of the event. - Food and beverage service at your booth.
We recommend ordering food and beverages from the convention center to be served at your booth as an additional way to drive traffic to you. Learn more about food and beverage service at your booth. - Be aware of event poachers.
All services and items for your booth must be ordered and paid through the appropriate supplier. Please be aware of poachers and only use EDUCAUSE official vendors, as shown in the Contacts and Press Information section. If you or someone at your organization has been contacted by any company other than official show vendors, please visit the Housing and Attendee List Advisories page for steps for reporting event poachers.
