Thank you for participating in the 2025 Cybersecurity and Privacy Professionals Conference! Here, you will find details and deadlines for à la carte purchases.
Visit each section below for complete information about participating in this year's event. If you have questions, please contact our corporate team at [email protected].
- Your Role as Primary Logistics Contact
- À La Carte Item Details and Due Dates
- Corporate Directory Submission Process
- Registration and Housing
- Your Promotional Toolkit
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Your Role as Primary Logistics Contact
If you are designated as the primary logistics contact for managing your company's event participation, you play an important role in making sure your organization is well informed and prepared for the event. As the primary logistics contact, your responsibilities include:
- Encouraging your staff and presenters who will be attending the event to register as soon as possible. Visit Registration and Housing for details and steps.
- Completing required deliverables.
- Ensuring your staff is prepared for on-site participation.
If at any time you need to reassign your role, please contact our corporate team.
À la Carte Item Details and Due Dates
If you are the primary logistics contact, please refer to your confirmation email for information about which opportunity your company purchased. Below, you will find additional details about your selected opportunity to help you prepare.
Happy Hour Meet-Up | Description Due April 4
Congrats! Your company chose to be one of three companies to host a 75-minute meet-up during the event, which comes complete with passed appetizers and drinks, plus:
- Sponsor logo recognition on the assigned room signage
- Text sponsor recognition in online and mobile agenda listings and event communications
- Three complimentary full-conference registrations
- Room and 6’ greeting table to brand and set out marketing materials or giveaways
- Passed hors d'oeuvres
- 100 drink tickets (beer/wine)
If you would like to order additional items for the room such as AV or additional drink tickets, please contact our corporate team. Any additional items ordered for your room will be at your company's expense.
Abstract Due April 4
The online and mobile agendas will include a description of your meet-up. The title will be "Happy Hour Meet-Up Reception hosted by [Company Name]".
Please complete the Happy Hour Meet-Up Description Form by April 4.*
*Note: To complete the description form, you must enter your Unique ID that was included in the Cybersecurity and Privacy Professionals Conference: Participation Confirmation email from EDUCAUSE.
For help crafting your description, check out this past example:
Title: Happy Hour Meet-Up Reception hosted by ABC Company
Description: Join us and other conference attendees for drinks, snacks, and conversation around increasing network visibility and security while reducing risk, complexity, and cost. Come meet the ABC team and learn how you can safeguard your students, networks, resources, assets, and IP by gaining visibility into blind spots and east-west traffic.
Happy Hour Meet-Up Location and Time Frame
Meet-ups will take place Tuesday, May 20, 4:45–6:00 p.m., and come complete with light snacks and drinks.
Your specific assigned room will be communicated to the logistics contact directly. You may choose to brand your room and/or provide informal programming. This will be a great time for you to network in a relaxed setting with conference attendees and make valuable connections. There will be up to three meet-up receptions taking place at the same time.
Game Night
Tuesday, May 20, 2025
8:00 p.m.–12:00 a.m. (midnight)
Following dinner, your company has the opportunity to host game night with attendees. This opportunity comes with:
- Sponsor logo recognition on the assigned room signage
- Text sponsor recognition in online and mobile agenda listings and event communications
- One complimentary full-conference registration
- A 6' table where you can display and distribute sponsor-provided giveaway items
Optional: Beverages and snacks (sponsor-provided). You are welcome to brand the room (ex. pull-up banners), provide beverages and snacks, and join in on the fun. If you would like to add beverages and snacks, you will need to coordinate and purchase them through the hotel directly. Please let our corporate team know if you would like to do so, and we will put you in contact with the hotel.
Tote Bags
Please refer to the email confirmation your primary logistics contact received from EDUCAUSE for more details on fulfilling this opportunity.
Notepads/Pens
Please refer to the email confirmation your primary logistics contact received from EDUCAUSE for more details on fulfilling this opportunity.
Hotel Room Keys
Please refer to the email confirmation your primary logistics contact received from EDUCAUSE for more details on fulfilling this opportunity.
Corporate Directory Submission Process
Promote your company for free in the event’s Corporate Directory (found on the conference website and in our mobile app). Your listing will include:
- Company name
- Sales contact (name/title/email/phone)
- Website URL
- Product/service categories
Submission instructions were provided in the confirmation email sent to your logistics contact. Please submit your directory information per the instructions provided in your confirmation email by April 18.
Registration and Housing
Please note: Everyone who registers is a full-conference attendee; there is no exhibit staff registration type for this event.
We recommend attendees register as soon as possible and no later than May 9 in order to receive necessary communications in advance of the event.
Registration Types, Inclusions, and Cancellations
Registration Cancellations
Registration cancellations received on or before March 24 are entitled to a full refund. There will be no refunds after this date.
To request a cancellation, please send an email to [email protected].
Important Note: Cancellation of your conference registration does not mean cancellation of your hotel reservation. You must cancel each separately. Registrations and hotel reservations canceled after certain dates are subject to processing or other fees.
How to Register
Everyone attending must complete their own event registration and will be prompted to log in or create an EDUCAUSE Profile before doing so.
This includes staff who will help set up or work your display, presenters, and those who wish to attend for professional development (i.e. access all event activities, including sessions and networking opportunities). Purchasing an opportunity does not automatically register anyone.
It is important that your staff register as soon as possible in order to receive necessary event communications in advance. We highly recommend registering no later than May 9.
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Visit Registration and select, “REGISTER NOW”.
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Select “Full-Conference Registration.”
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For any complimentary registrations, enter and apply the discount code that was provided to your organization’s event logistics contact via email.
Are you the Primary Logistics contact and planning to attend the event?
You will need to complete an event registration as well. Primary logistics contacts are not automatically registered.
Housing
The Baltimore Marriott Waterfront is the official conference hotel. Please visit Hotel and Travel to book accommodations in the EDUCAUSE room block by April 21.
You may also book your hotel through the conference registration process.
The hotel cutoff date to book rooms in the EDUCAUSE block is April 21 (or until sold out, whichever comes first). For additional information on parking, air and ground transportation, and general area information, refer to the Hotel and Travel page.
Important Reminder: Cancellation of your conference registration does not mean cancellation of your hotel reservation. You must cancel each separately. Registrations and hotel reservations cancelled after certain dates are subject to processing or other fees.
Housing and Registration Advisory
The Baltimore Marriott Waterfront is the only official 2025 Cybersecurity and Privacy Professionals Conference host hotel.
Improper solicitation of hotel reservations from any company other than Omni Providence is not approved. Reservations made by unaffiliated organizations may appear to have lower rates, however they may be illegitimate, not have the rooms to sell, have unreasonable cancellation or change penalties, or be completely non-refundable.
Please be aware of and report any unauthorized solicitations to EDUCAUSE.
View Event Housing and Attendee List Advisories for more information regarding housing and registration poachers.
Your Promotional Toolkit
Participating in the 2025 Cybersecurity and Privacy Professionals Conference is a big deal! To help you get the word out to your clients and prospects, we've crafted tips, templates, and other marketing assets that you can use leading up to, during, and after this year's event.
And to amplify your conference participation even further, be sure to check out the Attendee Details and Promotions page for more information on Snöball—an easy-to-use digital marketing toolkit.
Get to know EDUCAUSE.
Download the guide below to learn more about EDUCAUSE, your member benefits, and additional ways to get engaged.
Get to know our brand guidelines.
EDUCAUSE trademarks, service marks, logos, trade dress, and any other identifying marks or insignia (collectively "EDUCAUSE's Trademark") should only be used in a manner that follows these incorporated guidelines to maintain brand integrity:
- EDUCAUSE trademarks should not be used on a heavily textured, colored, or patterned background.
- Keep the trademarks separate from other elements within the design space by maintaining a measure of white space around it, regardless of the medium.
- EDUCAUSE should be written in all uppercase and any copy should not imply that EDUCAUSE endorses your company's presence at our events or its products and services.
Download the Cybersecurity and Privacy Professionals Conference 2025 logo and create a strategy.
Work with your marketing or PR team to strategize when, where, and how you'd like to promote your conference participation. Review the tips and templates below to incorporate into your promotions and preferred communication channels.
You're welcome to download the following logos to use in your promotional efforts:
- Cybersecurity and Privacy Professionals Conference 2025 transparent PNG
- Cybersecurity and Privacy Professionals Conference 2025 social media image