Call for Proposals

New for 2017: To provide more flexibility for matching your proposal content with the right format and length, we are offering two new workshop and concurrent session options. In addition to the familiar half-day and full-day only workshops offered on the day before the conference, Tuesday, October 31, we are introducing a new 90-minute workshop option offered in the main conference program on Wednesday, November 1 through Friday, November 3. Concurrent sessions will continue to be offered in the main conference program, but you now have the option of proposing a 30-minute or 50-minute session.

Tips to Prepare Your Proposal

  • Keep a broad focus for those interested in higher education IT. Our participants represent institutions of higher education, associations, corporations and consultants. All are encouraged to submit proposals that are noncommercial in nature.
  • All submissions should be designed to incorporate interactivity with the audience. Select the delivery format that engages participants in discussion about your content and makes it relevant to them.
  • Clearly articulate intended learning outcomes: the specific knowledge to be acquired as a result of attending your session.

Important Reminders

If accepted, full and half day workshop presenters will receive up to four (for full-day) and up to two (for half-day) complimentary conference registrations. EDUCAUSE will not be able cover any additional costs such as travel, hotel, expenses, online tools, assessments, books, etc. All other accepted presenters are responsible for registering for the conference by the early bird date, paying the conference registration fee, and securing and paying for travel and lodging. Please plan and budget accordingly before submitting your proposal.

Proposal Preparation Checklist

Before starting the proposal submission process, complete these steps.

Checklist of Actions to be Completed

Create or update your EDUCAUSE profile with a minimum 100-word bio and link to a professional URL (this could be a personal web page or your unit/department web page). Note: It may take up to 72 hours to generate new profiles or changes to existing. This will not affect your ability to submit a proposal. Remember that your profile information will help reviewers understand your qualifications. Make sure your privacy setting is not too restrictive. We recommend the option of "Limit to Authenticated (Logged-in) Users."

Explore the Presenter Concierge website for steps to writing a successful conference proposal.

Examine the program tracks and select the one that most fits with your proposed content.

Examine the presentation delivery choices.


Program Tracks

Driving Innovation in Teaching and Learning

How do institutional IT practices enable and empower the core academic mission of teaching, learning, research, and scholarship? These practices include instructional design, personalized learning, learning space design, research computing, online and blended learning, accessibility and universal design, and mobile learning, as well as support for research and academic scholarship.

Enabling the Data-Driven, Decision-Making Environment

Explore the application of data, information, and analysis to institutional challenges. The goal? Using big data, learning analytics, predictive analytics or other approaches to facilitate informed decision making at all organizational levels and in all areas.

Innovating in IT Infrastructure and Cloud-Based IT Environments

The evolving practice of IT service delivery drives successful convergence of information systems, cloud computing infrastructure, and a support model that makes it all work across the entire fabric of a higher education institution (not just central IT). Learn about infrastructure services and enterprise architecture/systems, as well as frameworks and strategies for effective, efficient IT service management. As well as partnering with vendors on developing information solutions that help institutions innovate.

Leading and Partnering Strategically across the Academy

IT leadership requires operational excellence while preparing the academy for digital disruption. IT staff at all levels need to build relationships across the institution to ensure that technical innovation aligns with the instructional and research missions. Student and faculty success are maximized when IT has a seat at the many decision tables. This domain also includes issues related to diversity, equity and inclusion.

Producing, Distributing, and Using Digital-Based Knowledge

Librarians, archivists, information technologists, programmers, data visualization professionals, and others actively partner with faculty and students in the creation and discovery of scholarly content using digital tools and techniques. Other significant areas include interpreting, preserving, and providing access to locally produced digital scholarship and institutional information. Would Makerspaces and 3d printing solutions? Library digital common spaces to help support the consumption and collaboration of digital-based knowledge.

Reducing and Managing Risk in a Digital World

IT organizations share accountability for managing institutional continuity of operations within an open and shifting environment. The rise of BYOD and cloud services challenge these efforts, as do changing government regulations and increasingly sophisticated cyberattacks. From preventing data breaches to sending emergency alerts to protecting privacy, the real-time tactical and long-term strategic need for risk management is vital to all higher education IT leaders.

Transforming the Student Experience

Explore students' evolving digital experience. How will effective use of technology on the campus better prepare students for life after graduation? How will student engagement and academic success improve through digital advances? How will technology change the way campuses recruit and retain students and communicate with alumni? How will student experiences improve through advances in administrative and academic technologies?


Delivery Choices

The program committee encourages you to consider a presentation format that will engage your colleagues in discussion and learning beyond the simple dissemination of information. Sessions may follow one of these formats, or you may suggest an alternative format:

Debate Point-Counterpoint

This format is intended to get people talking and create open minds with fresh perspectives. Select a thought-provoking topic and create a panel with two-opposing viewpoints. Add a third panelist to serve as moderator, frame the conversation, and engage the audience.

Facilitated Content (e.g., EDUCAUSE Connect session)

Presenters become content leaders to share a short information segment and then lead interactive, engaging activities, group discussions, and attendee reflections on how to apply their new knowledge to practice. Session time is divided into 50% content sharing and 50% facilitation using exercises appropriate for large groups with the room set in round tables to maximize engagement.

Talk Show Panel, Multi-campus Panel

This format must include 2-3 presenters that represent multiple Institutions and perspectives on the same topic. The stage set includes comfortable chairs, no podium and no powerpoint. Panelists create an engaging moderated discussion with dialogue, storytelling, case studies, and lessons learned to help attendees apply concepts to their campus.

Interactive Presentation

These traditional breakout sessions share topics of community interest using innovative, thought-provoking content blended with audience participation.

Lightning Talk Session

These micro-presentations are designed to deliver information with focused speed. Propose with a colleague from your institution or another institution to share information on a common topic or propose your topic solo and let the program committee match you with partner presenter.

Poster Session

Share the outcomes of campus experiences through informal, interactive, brief presentations focused on effective practices, research findings, or technical solutions.


Offered for full day, half day, or 90 minutes, workshops provide participants a deeper examination of various topics, facilitated by leaders with extensive experience in those areas. Workshops are highly interactive and give participants the chance to discuss in depth approaches to challenges they are facing on campus - to share solutions and learn strategies.