Event Logistics

Thank you for participating at the 2019 ELI Annual Meeting. To make sure you're prepared for the event, please review the following:

• Corporate display setup and hours
• Rules and regulations
• Industry and Campus Solutions Presentation details
• Badge registration
• Hotel and travel
• Shipping information
• Preconference attendee lists

---

 

Corporate Display

This is a table display set in a high-traffic area where refreshment breaks and the Tuesday reception occur. There will be several corporate displays and academic posters in this area.

Setup

Tuesday, February 19, 2019, 10:00–11:30 a.m.
Pacific Promenade, 2^nd Floor

• The table display setup is typically quick (one hour max, so prompt 10:00 a.m. setup is not necessary) and should take place while attendees are in sessions.
• Tables are assigned on-site and will be identified by company name.
• Standard items provided for your set include: 6ft skirted table, basic electricity, and wireless access.
• You may bring a small pull-up banner, collateral, and technology for your set as long as your items remain within the confines of your 6ft table. (no large backdrops allowed) See image for setup example.
• Valuable equipment, including a laptop, should be locked or removed if leaving the area after setting up.

Display Hours

(italicized functions take place in the display area, providing the most traffic)

Tuesday, February 19, 2019, Display Hours: 12:00 noon–6:00 p.m.

• 2:15–3:00 p.m. refreshment break
• 5:00–6:00 p.m. reception

Wednesday, February 20, 2019, Display Hours: 10:00 a.m.–3:15 p.m.

• 10:00–10:45 a.m. refreshment break
• 2:30–3:15 p.m. refreshment break

Teardown

Wednesday, February 20, 2019, 3:30–4:30 p.m.

Rules and Regulations

As a courtesy to other participants and attendees and in an effort to create a positive experience for everyone, on-site representatives should adhere to the following rules/regulations.

• The corporate display is a table display, not an exhibit booth; floor displays (pop-up and back wall displays) are not allowed. Pull-up banners are allowed, but must be set behind the table and cannot exceed the length of the table. See image for example.
• The space for your corporate display is not defined with pipe and drape; please respect your neighbor's space by staying within the confines of your 6ft table.
• Empty boxes should be stored out of sight.
• Material distribution is limited to your corporate display area.
• Staff your table during the scheduled refreshment breaks when attendees will be viewing corporate displays. Displays should be staffed by a maximum of two people. Too many people are intimidating to attendees and don't fit well within the confines of the space.

Additional Information: Badges, Hotel and Travel, Shipping, Attendee List, Contacts

Badge Registration

Anyone speaking, attending, or staffing the event must register for a badge.

Each type of participation includes two complimentary full-conference registrations. Registration instructions with a discount code were sent by email.

Additional badges may be purchased at a discount (25% off early-bird member rate) using the discount codes provided by email.

Hotel & Travel

Information for hotel accommodations, as well as parking, air and ground transportation, and general area information, can be found on the Hotel and Travel page. The hotel cutoff date is January 28, 2019. You will book your hotel through the conference registration process. We do this to make sure only registered attendees have access to our room block.

Shipping Information

If you need to ship items for your participation, you may make arrangements with the FedEx Office directly. The following information must be included on labels:

Hold For Guest: (Guest Name) (Guest Cell Number)
c/o FedEx Office at Hilton Anaheim
777 W Convention Way
Anaheim, CA 92802
Box ___ of ___

EDUCAUSE is not responsible for coordinating, accepting, handling, and delivery of your shipment or any fees incurred. You and/or your on-site representative(s) are responsible for picking up shipped items and coordinating the return shipment.

Preconference Attendee List

There are two types of attendee lists available for the ELI Annual Meeting: complimentary attendee address list for a one-time direct mail piece (no email) and registration lists for planning purposes only.

Registration (Participant) List

EDUCAUSE does not provide a pre- or post-event attendee list; however, anyone registered for the event may access the registration list using their email and registration confirmation number.

Note: Registration list includes only attendees that opt-in to sharing their information.

EDUCAUSE prohibits the following use of the registration list: data may not be harvested, sold to others, incorporated into any type of database, used to generate mailing lists, or employed for any promotional purpose, especially mass email or telephone solicitation. The registration list should not be used as a pre- or post-conference lead sheet.

Preconference Promotion

You may request one complimentary set of attendee addresses to promote corporate presence at the event via direct mail, by sending a request and promotional materials to [email protected]. Once approved, the list of attendee addresses will be provided in an Excel spreadsheet; it is your responsibility to produce and mail the piece. We recommend requesting the attendee list sometime after the early bird registration deadline of January 8, 2019.

Back to Top