Presenter Resources

Submit your materials via email to [email protected]. For specific instruction, please view the “Upload your Session Resources” question on the Presenter Information page.

We will not be printing materials before the conference, however, if this concerns you, please write to Sarah Reynolds approximately a week before the conference and ask for a list of attendee e-mail addresses. You can then send a note to your group, and let them know that if they'd like a paper copy, they should access and print files on their own and bring them with them as needed. 

COPYRIGHT PERMISSION
It is the responsibility of the seminar speaker(s) to obtain copyright permission. Copyrighted material that has not been cleared for reproduction will not be printed. The seminar budget includes limited funds to pay for copyright permission, so it is important that the speaker clear any expenses for this with the Speaker Liaison. Who can provide information on obtaining copyright permission upon request.

The following session types were assigned through the proposal submission process and are designed to set participant expectations when they attend a session:

Interactive Presentations
These sessions are opportunities to share topics of interest through an innovative, thought-provoking format that encourages audience participation and interaction. Participant feedback and response to issues will be encouraged throughout the session.

Panel Discussions
These sessions feature two to four dynamic presenters offering case studies about how their institutions have approached a shared topic, or they may feature presenters taking different and sometimes controversial perspectives on a topic. Examples may include the evolving role of the CIO, security, privacy and cloud, advancing IT innovation within budgetary constraints, or other critical issues in higher education. For all panel presentations participant feedback and response will be encouraged.

Poster Sessions
A poster session demonstrates the use of an emerging technology or innovative practice for teaching and learning, typically in the early stages of development. Presenters may use a laptop, a poster, or both to demonstrate the unique features and functionality of the tool or program and to assist in providing a visual overview of the project. As attendees visit, presenters have the opportunity to discuss the poster topic with them; therefore, presenters should prepare a few introductory remarks (one to two minutes) to engage listeners in the subject.

Standard Presentations
These sessions are 45 minutes long; presenters and panels are asked to allocate at least 10 to 15 minutes for questions and answers from the audience. Standard presentations are opportunities to present in detail on a project. Proposals will be evaluated against the selection criteria listed below.

As a presenter, you must register in order to present. Be sure to register by February 12 to get the early-bird rate.

An EDUCAUSE profile is required to submit a proposal, be listed as a session presenter and for conference registration. It is important to keep your profile current, especially title and institution/organization, because the information will be used for the presenter listing (web, print, and mobile). 

Have a Profile

• Login from the Member Directory Home Page
• NOTE: Do not search the member directory for your profile—it will return a static page that cannot be edited.
• If you have forgotten your username/password, you may reset both from the 'Login' page.
• Once logged in, ‘Update Your Profile’ will display. Click this to update your bio, photo, visibility setting, and more.
• Make sure that your visibility setting (found within 'Edit Primary Info') is not too restrictive. We recommend the option info visible to logged-in users.
• If you need assistance, please contact the Membership Team at [email protected] or 303-449-4430.

Don't Have a Profile

• Login from the Member Directory Home Page
• Click 'Create a Profile' and proceed through prompts.
• NOTE: Please wait until you receive an e-mail indicating that your profile has been approved, then proceed with the steps under 'Have a Profile'.
• If you need assistance, please contact the Membership Team at [email protected] or 303-449-4430.

Please use this optional PowerPoint template for your convenience.

Yes, attendees will have the opportunity to evaluate your session and all presenters through the online agenda or mobile app. We ask that you to leave a few minutes at the close of your session for participants to complete the evaluation. Please share this closing slide with instructions on how to find and use the session evaluations.

We invite you to share your presentation materials before, during, or after the conference by following the steps below:

1. Log in to the conference site through EDUCAUSE's home page (top right corner: "Login") or the Sign-in page.
2. Navigate to the Conference Agenda and search for your session using the search by keyword box. (You can also find your session on your member profile page.)
3. Click on your session and then scroll down beneath the listed presenters to see the Upload button.
4. Select the Upload button in the area underneath the speakers.
5. Select a file from your computer to upload.
6. The Upload button will change to "Please Wait…" as the file uploads.
7. Once the file has successfully uploaded, you will see the page reload and if it is immediately available the page will show the resource. If it is in a publishing queue you will see a notice that it should be available shortly (usually within the hour). You can then refresh the page or visit it later to see when the resource has been made available.

Filenames:
Please rename files to be uploaded with the session title and the resource type (examples: EDUCAUSE First Timers Orientation - Slides.ppt & EDUCAUSE First Timers Orientation - Handout.pdf)

If you password protect a PDF document, please make sure to enable the file to be read by a screen reader. It is our goal to make our resources easily available to those who use adaptive and assistive technology to access files over the Internet.

You may use this copyright statement on one of your first slides:

"This presentation leaves copyright of the content to the presenter. Unless otherwise noted in the materials, uploaded content carries the Creative Commons Attribution-NonCommercial-ShareAlike license, which grants usage to the general public with the stipulated criteria."

Yes, please click on a link below to view your meeting room's floor plan.

• Room 550
• Room 551
• Room 552
• Room 553
• Room 554
• Room 555
• Ballroom D/E

All session meeting rooms (with the exception of poster sessions) will have theater-style seating. There will be a head table and chairs for presenters at the front of the room.

All of the session rooms (with the exception of poster sessions) will have the following standard AV:

• LCD projector with VGA capabilities and screen (16:9, widescreen format)
• Microphones:
  • (1) Wired microphone at lectern
  • (1) Wired lavaliere
  • One additional table microphone for panels of three or more
  • Sound patch for computer audio to the room through house sound.

Computers are NOT provided in meeting rooms. Please bring your own computer and before arriving please make sure it is equipped with a standard VGA output, and that you know how to use a projector with your computer.

The following internet connections will be available:

• Wireless access will be available for both presenters and attendees. The connection speed will be sufficient to access and navigate web pages and e-mail.

• One Ethernet connection for presenter use (cable dropped between lectern and table and requested to be long enough for use at either location).

• Substantial bandwidth will be provided and should be sufficient for basic applications you wish to present. However, if you know that your presentation will require a significant bandwidth and have concerns, please contact Sarah Reynolds.

Standard items provided for poster sessions:

• 6-foot skirted table
• Assembly supplies (push pins, scissors, tape)
• Wireless access (no Ethernet connection)

Complimentary items upon request (up to two of each):

• Floor easels
• 40” x 30” foam boards

Power will not be provided for laptops or tablets, so if you plan to use one for your presentation, be sure it is fully charged. Also, note that there will be no equipment security or storage available when you are not presenting--please keep valuable items with you at all times.

Wireless internet access will not be provided in the exhibit hall, which includes the Poster Session area.

If you need to ship materials, it would be best to send materials to your hotel (labeled to your attention). Please work directly with the hotel for shipping instructions.