Timeline/Key Dates

This timeline includes due dates for all conference suppliers instrumental in the coordination of your participation at NERCOMP.

Due Date Task Information

January 31 (or later)

Recommended Earliest Date to Request Complimentary Attendee Address List

NERCOMP 2022 sponsors and exhibitors may request one complimentary list of attendee addresses of those that opt-in to receive an approved promotional piece from your organization. Once approved, the list may be requested at any time, though we recommend waiting until after the end of early-bird registration on January 31. View additional details.

February 3, 5:00 p.m. ET

Deadline to Finalize Your Booth and/or Company Information for Print

To be included in the print Exhibitor and/or Corporate Directory, exhibitors will need to finalize the information in the “Booth Info” section found in your Exhibitor eConsole (provided via email by EDUCAUSE) by this date.* All other corporate sponsors will need to submit this form.

View additional details.

* After February 3, changes to your "Booth Info" section will display in the online directory only.

February 14 – March 11

Advance Shipping to Freeman Warehouse

Freeman begins accepting shipments on February 14 and continues through March 11. "Shipping to Warehouse" labels are located at Freeman Online. Materials received after March 7 will incur an additional charge.

Important: Due to the short time frame to set up on Tuesday, March 15, we strongly recommend shipping in advance to the warehouse instead of direct to show site.

February 15

Hotel Reservation Deadline (Within EDUCAUSE Room Block)

View details.

February 25

Discount Price Deadline for Freeman Orders/Services

Order the following from Freeman by this date for the best pricing. Order forms are located at Freeman Online.

  • Booth rentals
  • Booth furnishings, graphics, and accessories
  • Labor installation/dismantle
  • Material handling (mandatory if Freeman is handling your materials)

Discount Price Deadline for Rhode Island Convention Center Services

Order the following from the Rhode Island Convention Center (RICC). Order forms are located at Freeman Online.

  • Electrical services
  • Wired internet services through (ACS/Cox)
  • Audiovisual and computer rental
  • Housekeeping (for booth cleaning)
  • Parking Pass (beneficial if going in-and-out of parking garage throughout the day)

Any exhibitor services ordered directly from the RICC must be made online.

February 28

Recommended Registration Deadline

We highly recommend that all staff and presenters who are attending the event register as soon as possible and no later than February 28 in order to receive necessary communications in advance of the event.

March 9

On-site Contact Form Due

View details.

March 10 (11:59 p.m. ET)

Advance Exhibitor Registration Deadline

Complimentary exhibitor registrations must be processed in advance. Any exhibitor registrations completed after this date and time (including on-site registrations) will be charged $79, even if your allotment hasn't been used. This includes additional exhibitor badges beyond the complimentary number. View additional details.

March 14

Shipments Received at the Show Site

Freeman will begin accepting shipments at the show site this date.

Important reminder: Due to the short timeframe to set up on Tuesday, March 15, we strongly recommend shipping your booth in advance to the warehouse instead of directly to show site. If you must ship directly to the show site, please schedule for a Monday delivery so your boxes are available first thing Tuesday morning.

View additional details.