Thank you for participating in the 2025 NERCOMP Annual Conference as a Conference Supporter! Here, you will find information about your package inclusions and benefits, as well as event details and deadlines.
Visit each of the sections below for complete information about participating in this year's event. If you have questions, please contact our corporate team at [email protected].
- Your Role as Primary Logistics Contact
- Your Conference Supporter Package Inclusions and Benefits
- Your Conference Sponsorship Item Details and Due Dates
- Exhibiting/Booth Information (Including Contract Services and Shipping)
- Registration and Housing
- Your Promotional Toolkit
You may also view:
Your Role as Primary Logistics Contact
If you are designated as the primary logistics contact for managing your company's event participation, you play an important role in making sure your organization is well informed and prepared for the event. As the primary logistics contact, your responsibilities include:
- Encouraging your staff and presenters who will be attending the event to register as soon as possible. Visit Registration and Housing for details and steps.
- Completing event orders.
- Ensuring your staff and vendors follow the event rules and regulations.
If at any time you need to reassign your role, please contact our corporate team. Due to system limitations, we can only accommodate one individual as the designated contact.
Also, as the primary contact, we require the ability to email you information regarding your participation, and as part of the participating terms and conditions, primary logistics contacts understand and agree that their individual contact information will be shared with all EDUCAUSE official show vendors in order to fulfill necessary services. This may include company name, mailing address, contact name, title, phone, fax, and email addresses, where available.
Your Conference Supporter Package Inclusions and Benefits
Your 2025 NERCOMP Annual Conference Supporter package includes an exhibit booth, one conference sponsorship item, brand recognition, and one complimentary full-conference registration.
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Exhibit Booth |
Conference Supporter booths are located in prominent locations in the Exhibit Hall within the green area of the floor plan. Individual booth space is 8' x 10' and comes with four exhibitor registrations, a 6' table, two chairs, and wireless access. Any electrical needs must be ordered, at the company's expense. View the Exhibit Hall floor plan to see who is exhibiting alongside your company, and visit the Exhibiting/Booth Information section for complete information related to your booth. |
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One Conference Sponsorship Item | Company URL Due Immediately |
The Conference Supporter Package comes with one of the following sponsorship items at no additional cost, which was previously selected by your company contact at the time of purchase:
If you are the primary logistics contact, please refer to your confirmation email to determine which sponsorship item your company selected. All opportunities above come with EDUCAUSE-produced signage that includes your logo during the duration of the activity. In support of sustainability, you may provide us with a URL to be included in your sponsorship recognition listing within the sponsored function, based on sponsorship selected (URL must be EDUCAUSE-approved). You may link to your main website or a micro/macro site, PDF, white paper, press release, or report, which will remain on the sponsored listing for an ongoing period of time. Onsite material distribution is not allowed. For complete information about the requirements and deadlines for your sponsorship item, please visit the Conference Sponsorship Details section below. |
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One Full-Conference Registration |
This registration type is recommended for anyone who would like to attend the event for professional development (i.e. access all event activities, including sessions) and may be shared with your institutional clients or presenters. This registration type includes:
Visit the Registration and Housing section for complete information related to registering and securing a hotel room for this year's event. |
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Brand Recognition | Company Logo Due Immediately |
Gain exposure with current and prospective clients and be recognized for your support of higher education via:
If you are designated as the primary logistics contact, you should have received a submission link request via Smartsheet to provide our team with your company logo. Your logo must be submitted in an illustrator vector EPS format, not to exceed 30M, to be displayed in the following locations:
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Your Conference Sponsorship Item Details and Due Dates
As a Conference Supporter, your company had the opportunity to select one of the following sponsorship items to include as part of your package at no additional cost.
If you are the primary logistics contact, please refer to your confirmation email for details regarding which item your company selected. Below, you will find details for your selected item to help you prepare.
All opportunities below come with EDUCAUSE-produced signage that includes your logo during the duration of the activity.
Tuesday Breakfast Sponsorship
Tuesday, April 1, 2025
East and West Pre-function and Rotunda
7:30–8:30 a.m.
- Material distribution is not allowed.
- EDUCAUSE-produced signage will direct people to your booth.
Wednesday Breakfast Sponsorship
Wednesday, April 2, 2025
East and West Pre-function and Rotunda
7:30–8:30 a.m.
- Material distribution is not allowed.
- EDUCAUSE-produced signage will direct people to your booth.
Tuesday Refreshment Break Sponsorship
Tuesday, April 1, 2025
Exhibit Hall, Ballroom A/C
10:45–11:30 a.m. | Refreshment Break
1:15–2:00 p.m. | Refreshment Break
3:00–3:45 p.m. | Refreshment Break
- Material distribution is not allowed.
- EDUCAUSE-produced signage will direct people to your booth.
Wednesday Refreshment Break Sponsorship
Wednesday, April 2, 2025
Exhibit Hall, Ballroom A/C
10:15–11:15 a.m. | Refreshment Break
1:45–2:30 p.m. | Refreshment Break
- Material distribution is not allowed.
- EDUCAUSE-produced signage will direct people to your booth.
Tuesday Lunch Sponsorship
Tuesday, April 1, 2025
West Pre-function, East Pre-function and Rotunda
12:15–1:15 PM
- Material distribution is not allowed.
- EDUCAUSE-produced signage will direct people to your booth.
Wednesday Lunch Sponsorship
Wednesday, April 2, 2025
West Pre-function, East Pre-function and Rotunda
12:00–1:00 PM
- Material distribution is not allowed.
- EDUCAUSE-produced signage will direct people to your booth.
Tuesday General Session Sponsorship
Tuesday, April 1, 2025
Ballroom D/E
9:30–10:45 a.m.
- Material distribution is not allowed.
- EDUCAUSE-produced signage will direct people to your booth.
Wednesday General Session Sponsorship
Wednesday, April 2, 2025
Ballroom D/E
9:30–10:15 a.m.
- Material distribution is not allowed.
- EDUCAUSE-produced signage will direct people to your booth.
Tuesday Reception Sponsorship
Tuesday, April 1, 2024
Meeting Room 555-556
Set-up: 4:45–6:00 p.m.
You must set up your designed 6ft table area just outside of the room by 4:45 p.m. This area is not secure, so please remove any valuables when you’re not present. Please let our corporate team know if you will NOT set up or be present at this assigned table.
Reception hours: 4:45–6:00 PM
- Material and giveaway distribution is permitted at your designated sponsor table only and not to be placed throughout the rest of the reception space.
Teardown
Please clear your 6ft table area by 6:15 p.m.
Mobile App
Mobile app sponsorship comes with:
- A highly visible graphic on the main page of the app
- A sponsor tile with details about your company, booth location, and more
- One push notification to event attendees during the event
Please review the following details and deadlines for submitting your mobile app content.
Main Page Graphic Due March 3, 2025
If you are the primary logistics contact, you will receive a submission link request via Smartsheet to provide a graphic that you would like to include on the main page of the app. Please submit them in the following specifications:
- File format: PNG (not to exceed 30M)
- 950x380px
Example banner graphic:
Sponsor Tile Content Due March 3, 2025
Please respond to your confirmation email with the following content to be placed inside the sponsor tile located on the homescreen of the app:
- Brief description of your company
- Your booth number
- Onsite activities
- Any specific links you would like included
Example sponsor tile:
Push Notification Copy Due March 3, 2025
Please also provide a brief message to be sent to conference attendees via the mobile app during the event, and:
- Indicate the day and time you would like EDUCAUSE to send the notification (all times are Eastern)
- Tuesday, April 1 OR Wednesday, April 2
- Time to send your message
- Your message must be submitted to EDUCAUSE in advance for review and approval.
- Your message should be concise (25–35 words) and relevant to your company’s presence at the conference or overall involvement with EDUCAUSE, yet not too promotional in nature.
Example push notification:
Can students really drop costs instead of classes? Join us to hear perspectives from Hocking College, Inside Higher Education, Cengage, and a student, who will discuss models impacting access and institutional efficiency today at 2:30 p.m. in Meeting Room 401/402. Visit Cengage Learning in booth 1607.
Exhibiting/Booth Information
NERCOMP Annual Conference Supporters receive an exhibit space to demo your products and services and network with an audience that's eager for your solutions. Please visit the Exhibiting/Booth Information page for complete information regarding:
- Exhibit Hall location, hours, setup, and teardown
- Your Exhibitor Directory listing
- Booth regulations and inclusions
- Contract services and shipping
- Lead retrieval
- And more
Registration and Housing
Conference Supporters receive:
- One complimentary full-conference registration for access to the complete conference experience
- Four complimentary exhibitor registrations for booth staff
Please note: Everyone attending the event must register themselves, including presenters. It is highly recommended that attendees register as soon as possible and no later than March 14 in order to receive necessary communications in advance of the event, and to take advantage of your complimentary registrations. Lunch is not included with exhibitor registrations. However, there are several food outlets available near the convention center in Downtown Providence.
Registration Types, Inclusions, and Cancellations
Each exhibiting company receives four complimentary exhibitor registrations per 80 sq. feet of exhibit space (an 8' x 10' booth is 80 sq. ft). This registration type includes:
- Entrance to the Exhibit Hall
- Breakfast
- Access to refreshment breaks held in the Exhibit Hall
- Entrance to the Networking Reception on Tuesday evening, plus one drink ticket
* Complimentary exhibitor registrations must be processed in advance, by 11:59 p.m. ET on March 27. Any exhibitor registrations completed after this date and time (including on-site registrations) will be charged $129 each, even if your allotment hasn't been used. There are administrative costs to process registrations after March 27.
Pricing
Price changes occur at 11:59 p.m. ET
| Through March 27 | $0 |
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| After March 27 | $129 |
This registration type is recommended for anyone who will work at your organization’s booth, but will not use one of your complimentary Exhibit Hall staff registrations. It includes:
- Entrance to the Exhibit Hall
- Breakfast
- Access to refreshment breaks held in the Exhibit Hall
- Entrance to the Networking Reception on Tuesday evening, plus one drink ticket
Pricing: $129
This registration type is recommended for anyone who would like to attend the event for professional development (i.e. access all event activities, including sessions and networking opportunities) and includes:
- Access to the full conference experience (including sessions and the Exhibit Hall)
- Breakfast, lunch, and refreshment breaks on Tuesday and Wednesday
- Tuesday reception
To claim your complimentary full-conference registration:
- EDUCAUSE will send your organization's primary logistics contact a confirmation email when the opportunity has been secured.
- The confirmation email will include a promo code for you to share with applicable personnel. These promo codes can be used by your company's personnel or you may share them with your institutional clients or presenters.
This registration type is recommended for anyone who would like to attend the event for professional development (i.e. access all event activities, including sessions and networking opportunities) and includes:
- Access to the full conference experience (including sessions and the Exhibit Hall)
- Breakfast, lunch, and refreshment breaks on Tuesday and Wednesday
- Tuesday reception
Pricing
Price changes occur at 11:59 p.m. ET
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Through February 6 | After February 6 |
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| EDUCAUSE and NERCOMP Member | $535 | $635 |
| Nonmember | $755 | $855 |
How to Register
Everyone attending must complete their own event registration and will be prompted to log in or create an EDUCAUSE Profile before doing so.
This includes staff working your booth, presenters, and/or those who wish to attend for professional development (i.e. access all event activities, including sessions and networking opportunities). Purchasing an opportunity does not automatically register anyone.
We highly recommend that attendees register as soon as possible and no later than March 14 in order to receive necessary communications in advance of the event, and to take advantage of your complimentary registrations.
Because your company is exhibiting at NERCOMP 2025, you and your staff must register using the following steps:
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Enter your information and select your company name from the drop down menu. Click "Next."
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Select one of the following:
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Exhibit Staff: If you’re using a complimentary exhibitor registration, the $129 fee will be zeroed out at the end of the registration process (after selecting the “Complete Registration” button).
If your company has already used all of its complimentary exhibitor registrations, the fee will remain and your registration will be considered (Fee-Based) Additional Exhibit Hall Staff.
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Full-Conference or One-Day: If you’d like to attend all conference activities (sessions and other functions), you may purchase a full-conference or one day registration.
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Continue to the "Registration Summary" page to complete your registration.
Please note: We are unable to accommodate complimentary registrations over what was included with your Conference Supporter package. You are welcome to register additional attendees at the designated registration fee.
Are you the Primary Logistics contact and planning to attend the event?
You will need to complete an event registration as well. Primary logistics contacts are not automatically registered.
Housing
The Omni Providence is the official NERCOMP 2025 host hotel. A block of rooms have been reserved for March 28–April 4, 2025. If you'd like to book within the EDUCAUSE room block, please do so by March 3.
To book your hotel, you can do one of the following once registration for NERCOMP 2025 is available:
- Visit this link directly.
- Follow the "Book Hotel Now" link included within your event registration confirmation page.
- Access the “Make Hotel Reservations” link from within your event registration confirmation email (if you've already registered).
Visit the Hotel and Travel page to learn more.
Important Reminder: Cancellation of your conference registration does not mean cancellation of your hotel reservation. You must cancel each separately. Registrations and hotel reservations canceled after certain dates are subject to processing or other fees.
Housing and Registration Advisory
The Omni Providence is the only official NERCOMP 2025 host hotel.
Improper solicitation of hotel reservations from any company other than Omni Providence is not approved. Reservations made by unaffiliated organizations may appear to have lower rates, however they may be illegitimate, not have the rooms to sell, have unreasonable cancellation or change penalties, or be completely non-refundable.
Please be aware of and report any unauthorized solicitations to EDUCAUSE.
View Event Housing and Attendee List Advisories for more information regarding housing and registration poachers.
Your Promotional Toolkit
Participating in the NERCOMP Annual Conference is a big deal! To help you get the word out to your current clients and prospects, we've crafted tips, templates, and other marketing assets that you can use leading up to, during, and after this year's event.
And to amplify your conference participation even further, be sure to check out the Attendee Details and Promotions page for more information on Snöball—an easy-to-use digital marketing toolkit.
Get to know EDUCAUSE.
Download the guide below to learn more about EDUCAUSE, your member benefits, and additional ways to get engaged.
Get to know our brand guidelines.
When referring to your partner status, use the following naming convention (based on your partner level):
- Company Name, 2025 NERCOMP Annual Conference Supporter
EDUCAUSE trademarks, service marks, logos, trade dress, and any other identifying marks or insignia (collectively "EDUCAUSE's Trademark") should only be used in a manner that follows these incorporated guidelines to maintain brand integrity:
- EDUCAUSE trademarks should not be used on a heavily textured, colored, or patterned background.
- Keep the trademarks separate from other elements within the design space by maintaining a measure of white space around it, regardless of the medium.
- EDUCAUSE should be written in all uppercase and any copy should not imply that EDUCAUSE endorses your company's presence at our events or its products and services.
Download your medallion and create a strategy.
Work with your marketing or PR team to strategize when, where, and how you'd like to promote your conference participation. Review the tips and templates below to incorporate into your promotions and preferred communication channels.
Also, be sure to download your Conference Supporter medallion to add to your website, email signature, and other marketing materials. You'll find two variations to choose from within the file below.
Download the Conference Supporter Medallion
You can also download the following NERCOMP 2025 logos to use in your promotional efforts:
![Discussion Signature. Default Signature [FirstName] [LastName], [JobTitle], [CompanyName], 2024 EDUCAUSE Conference Supporter.](https://events.educause.edu/-/media/images/events/special-topic-events/nercomp-annual-conference/2025/corp-resources/educause-connect-nc25-conference-supporter.png)
