Policies and Permissions

By registering for an EDUCAUSE event, you agree to comply with all rules and conditions of EDUCAUSE event participation. These policies are strictly enforced and apply without exception to all attendees, including exhibitors and media.

Registration, Badges, and Cancellations

Payment for the full amount of the registration fee must be made by the first day of the conference. Cancellations received on or before October 1 are entitled to a full refund. No refund will be provided for cancellations after October 1.

Code of Conduct

EDUCAUSE seeks to create safe and inclusive environments for all individuals to network, learn, and share.

As a community we do not tolerate discrimination, abuse, or harassment of any kind by anyone at our virtual events. Prohibited behaviors include, but are not limited to, harassment or intimidation based on race, religion, language, gender, sexual orientation, gender identity, gender expression, disability, appearance, or other group status; sexual harassment, including unwelcome sexual attention, stalking, or unsolicited contact; and disorderly or disruptive actions in the lobby, live sessions, video conference channels, chat and discussion spaces, online exhibit hall, or in any other virtual conference spaces, that might adversely affect another participant’s experience.

We expect all participants to be respectful of other people and their viewpoints, even though they might be different, and to assist with creating and maintaining an inclusive and respectful environment at all times.

If you feel threatened, or harassed, or witness any questionable behavior in the virtual event space, immediately report it to an EDUCAUSE staff via:

  1. Private chat, or 

  2. Email to [email protected], or

  3. Call 303-449-4430 (Monday–Friday, 7:30 a.m.–4:30 p.m. MT)

EDUCAUSE reserves the right at its sole discretion to expel anyone, without refund, from all current and future virtual events, whose conduct is not in keeping with these expectations.

Sharing, Recording, Streaming, and Photography

Common courtesy dictates that attendees must obtain any presenter’s permission to post, record, or stream their session or activity in any medium or social media channel (including, but not limited to, Instagram, Twitter, SnapChat, TikTok, Facebook, and YouTube). Recording/streaming for commercial purposes is allowed only with prior written permission from both EDUCAUSE and the presenter(s). Sharing out links, resources, login credentials, or other information intended for registered participants to an event to non-registrants is not acceptable. EDUCAUSE reserves the right to ask any participant to move within or to leave a session venue if their use of technology is disruptive to presenters or other participants, or shared with non-registrants.

Please Note: By attending the conference, you are agreeing to allow images, audio, chat excerpts, and video of you recorded on site or during a virtual session by EDUCAUSE personnel to be used for educational and promotional purposes. Please contact [email protected] with questions.

Data/Privacy Notice

In addition to the ways we collect and use data outlined in the EDUCAUSE Privacy Notice, below are some specific ways your data is shared during the EDUCAUSE Annual Conference to enhance your experience during the virtual conference:

  • Participant List - for those who have opted in, your name, title, and organization will be included on the virtual platform for networking purposes. 
  • Exhibit Booths - by interacting with an exhibit booth on the virtual platform, your name, organization, title, country, and email address will be shared with the exhibiting company.   


We can provide accessibility assistance with more than 21 days' advance notice. Requests received after outlined advance notice will be handled on a case-by-case basis.

Gratuities and Gifts

Giveaways and drawings are permitted at EDUCAUSE events. Conference attendees are responsible for assuring they are in compliance with their institution's guidelines for accepting gifts.