Policies and Permissions

Registration for EDUCAUSE 2016 is handled by Experient and will require login to access and modify your existing housing and registration, as well as verification to view participant lists.

Registration Payment and Cancellation Policies

Payment for the full amount of the registration fee must be made by the first day of the conference. Participants who have an outstanding balance will be required to provide payment onsite.

Cancellations received on or before August 30, 2016 are entitled to a full refund. Cancellations received between August 30, 2016 and September 27, 2016, are entitled to a refund minus a $100 processing fee for conference registrations and a $50 processing fee for preconference seminar registrations. If you cancel after September 27, 2016, no refund will be issued. Your credit card used as a guarantee will be charged the balance due without prior notification.

Note: Cancellation of your conference registration does not mean cancellation of your hotel reservation. You must cancel each separately.

Hotel Payment and Cancellation Policy

A deposit may be charged to the card used to guarantee the reservation on or after September 30, 2016. Cancellations must be received before September 9, 2016, in order to avoid a $150 USD cancellation fee. No cancellations will be taken over the phone. Please submit all cancellations in writing via e-mail to [email protected] or via the website. Cancellations can be made via e-mail or website through September 30, 2016. After September 30, 2016, cancellations must be made directly through your hotel. Please do not contact your assigned hotel directly before September 30, 2016.

Note: If you do not cancel your reservation and/or do not arrive at the hotel on the check-in date requested, the first night's deposit will be charged to your credit card—in addition to the $150 USD EDUCAUSE cancellation fee—on the night of your expected arrival and your entire reservation will be cancelled.

Recording, Streaming, and Photography

Because all presentations and associated materials are the presenters' intellectual property, you MUST obtain the presenters' permission to record or stream their session or activity in any medium (including, but not limited to Periscope, Meerkat, and YouTube). Recording/streaming for commercial purposes is allowed only with prior written permission from both EDUCAUSE and the presenter(s). EDUCAUSE reserves the right to ask any participant to move within or to leave a session venue if their use of technology is disruptive to presenters or other participants.

Please Note: By attending the conference, participants have agreed to the terms of the EDUCAUSE Image/Audio/Video Release Form, which allows images, audio, and video recorded on site to be used for educational and promotional purposes. Contact [email protected] with questions.

Event Conduct Expectations

All conference or event attendees are governed by their organization's code of conduct or sexual harassment policies. EDUCAUSE staff are governed by the EDUCAUSE code of conduct:

EDUCAUSE is committed to maintaining a safe, non-threatening work environment which encourages mutual respect, promotes congenial relationships and is free from all forms of intimidation or violence. We take every incident of workplace violence and harassment seriously. EDUCAUSE prohibits employees from engaging in any act, either on Association premises or during the performance of work-related duties including during attendance at conferences and events. EDUCAUSE employees must not engage in intimidation, threats, hostile behaviors, physical abuse, vandalism, or other such acts, which, in EDUCAUSE management’s opinion, are inappropriate to the work environment.

Employees who experience, observe, or have knowledge of threatening behavior are expected to immediately report this to management within EDUCAUSE. Employees are to directly contact proper law enforcement authorities if they believe a serious threat exists to the welfare of themselves or others. Retaliation against employees who report such risks will not be tolerated.