Welcome to the EDUCAUSE Annual Conference Presenter Resources page—your vital reference point as you prepare for the conference.
General Information for All Presenters
Q: Is there accessibility information for presenters?
A:
Yes. Please visit the Accessibility Information for Presenters web page for helpful information.
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Q: Do I need to register to present?
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Yes, all presenters must register in order to present. (NOTE: Rates increase the closer it gets to the event. Be sure to register early!) We also strongly encourage you to book your hotel and travel at the time of registration. Please visit our hotel and travel page for more information on lodging and transportation options.
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Q: How do I create or update my EDUCAUSE profile?
A:
An EDUCAUSE profile is required to be listed as a session presenter and for conference registration, so please follow these steps to Update or Create your profile:
How to Update Your Profile
- Log in from the Member Directory Home Page.
- NOTE: Do not search the member directory for your profile—it will return a static page that cannot be edited.
- If you have forgotten your username/password, you may reset both from the Login page.
- Once logged in, My Profile will display. Click this to update your bio, photo, visibility setting, and more.
- Make sure that your visibility setting (found within Edit Primary Info) is not too restrictive. We recommend the option Visible only to authenticated EDUCAUSE members (with contact info).
How to Create a Profile
- Log in from the Member Directory Home Page.
- Click Create a Profile and proceed through prompts.
- NOTE: Please wait until you receive an email indicating that your profile has been approved, then proceed with the steps under Have a Profile.
If you need assistance, please contact the Membership Team at [email protected] or 303-449-4430.
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Q: Is there a PowerPoint template I should use for my presentation?
A:
Yes, EDUCAUSE has prepared a PowerPoint template for your convenience.
If you are using a PowerPoint presentation, we ask that the template slides be used for (at minimum) the title slide and the closing slide.
Important Note: This statement appears on the EDUCAUSE PowerPoint template and highlights the terms of the permission agreement you accepted in EDUCAUSE's Publishing Agreement. If you are using your own PowerPoint, please include this statement on one of your slides:
This presentation leaves copyright of the content to the presenter. Unless otherwise noted in the materials, uploaded content carries the Creative Commons Attribution 4.0 International (CC BY 4.0), which grants usage to the general public, with appropriate credit to the author.
Please note that adult learning principles/best practices include the following recommendations for presenters using PowerPoint:
- Ensure your attendees can see your slides: Use 30-point font or larger.
- The use of images that evoke, inspire or compare to the educational points you are making will make for a much better presentation than large amounts of text.
- Limit amount of text on slides - slides should complement the ideas that are being shared verbally by the presenter, not contain entire text of message being conveyed.
- For more tips on creating an effective PowerPoint presentation, visit EDUCAUSE's Presenter Concierge page.
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Q: Do you have resources and advice on delivering an effective, engaging presentation?
A:
Yes! Please visit the Presenter Concierge section of our website for resources and EDUCAUSE's micro-learning module series on Presentation Best Practices.
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Q: Could you explain what my "session delivery format" means?
A:
The following session formats were assigned through the proposal submission process and are designed to set conference participants expectations when they attend your session.
Interactive Presentation
These sessions are opportunities to share topics of interest, lesson learned, foresight, or evidence of impact related to the conference tracks. These sessions are an opportunity to present in detail on a project, idea, or experience. They can be done solo or have multiple presenters (i.e., panel, moderated interviews, stacked presenters, etc.). The sessions should be innovative, thought provoking, and engaging. Maximum of three presenters plus a moderator.
Lightning Round Session
These micropresentations are designed to deliver information with focused speed. One Lightning Round session is comprised of three mini-presentations of a similar topic/theme. Attendees are able to hear a variety of viewpoints from multiple presenters.
Industry and Client-Led Sessions
See the Corporate Presenter Information section.
Facilitated Discussion Session
Discussion sessions are opportunities for presenters to share campus challenges and solutions through conversational exchange. By actively engaging audience participants in dialogue about hot topics or broad issues, presenters of these sessions will rely on collective community experience among session attendees. This is more formal than a Meet and Mingle but less formal than a traditional breakout session. There is no room for "sage on the stage" in a facilitated discussion session; this is a chance to have organic, topically relevant, peer-to-peer learning experiences at the conference. Maximum of two facilitators.
Featured Presenter Sessions
Invited by EDUCAUSE for their expertise on a variety of current topics, featured presenters offer sessions during every time slot at the annual conference.
Panel Presentation
These sessions feature two to four dynamic presenters offering case studies about how their institutions have approached a shared topic, or they may feature presenters taking different and sometimes controversial perspectives on a topic. Examples may include the evolving role of the CIO, security, privacy and the cloud, advancing IT innovation within budgetary constraints, or other critical issues in higher education. For all panel presentations, participant feedback and response is encouraged.
Poster Sessions
Posters give participants and presenters the opportunity to share and examine problems, issues, and solutions in a casual, personal environment through informal, interactive, brief presentations focused on effective practices, research findings, or technical solutions. As attendees visit this informal setting, presenters can discuss and share their work on a one-to-one basis. Presenters will use a poster display (and laptop and print materials if they wish) to demonstrate the features and functionality of the tool or program, as well as to provide a visual overview of the project. Presenters should also prepare a few introductory remarks to engage listeners in the subject. Maximum of two presenters. (See section below on Posters.)
Preconference Workshops
Offered for a full or half day on Monday, October 14, preconference workshops provide a deeper examination of various topics, facilitated by leaders with extensive experience in those areas. Workshops are highly interactive and give participants the chance to discuss in-depth approaches to challenges they are facing on campus—to share solutions and learn strategies. An additional fee is required to attend preconference workshops.
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Breakout Session Presenter Information
Q: How will my on-site room be set up?
A:
Please see the setup information below based on your session format:
Preconference Workshops: These will be set in all rounds with a head table and chairs for presenters and a standing lectern at the front of the room.
Interactive Presentations: These will be set theater-style or a combination of round tables in the front of the room and theater-style seating in the back. There will be a head table and chairs for presenters and a standing lectern at the front of the room.
Community Group Sessions: These will be set with round tables. There will be a head table and chairs for presenters and a standing lectern at the front of the room.
Posters: Please see Poster section below.
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Q: How big is the room that I will present in and how many people can I expect at my session?
A:
Session rooms vary in size but will hold anywhere from 80 to 500 people. The room assigned for your presentation will depend on your topic and format. We cannot anticipate how many people will attend your session, and seating is first come, first served. (Preconference workshops are the exception.)
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Q: Is there a floor plan for my meeting room?
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Q: Will I have access to audio/video equipment?
A:
All of the session rooms (with the exception of posters) will have the following standard audiovisual setup. This includes:
- LCD projector with connection for your laptop computer (laptop not provided)
- Screen (16:9, widescreen format)
- Internet wireless access
- Hard Ethernet drop
- Sound patch for computer audio to the room through house sound
- Wireless lavalier microphone
- Wired microphone at lectern
- Wireless handheld microphone for audience Q&A
- For panels of three or more, one additional table mic is provided with computer audio patch.
- (2) Flip charts
EDUCAUSE is not able to accommodate additional requests outside of the standard AV listed above. Computers will NOT be provided. Please bring your own computer and make sure it is equipped with a standard HDMI output and that you know how to use a projector with your computer.
Note: If you have any questions or concerns regarding the AV provided, it is important to contact EDUCAUSE no later than August 28, 2019. After that date, our program will be finalized with the convention center.
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Q: Will I have Internet access?
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The following Internet connections will be available:
- Wireless access will be available for both presenters and attendees. The connection speed will be sufficient to access and navigate web pages and email.
- One dedicated Ethernet connection for presenter use (cable dropped between lectern and table and requested to be long enough for use at either location).
Substantial bandwidth will be provided and should be sufficient for basic applications you wish to present. However, if you know that your presentation will require a significant bandwidth and have concerns, please contact the speaker liaison.
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Q: Is there a place at the convention center where I can work on my presentation?
A:
Yes, there will be a Speaker Ready Room with EDUCAUSE staff available to assist you.
Here are a few things you will be able to do in this room:
- Test your laptop with an identical meeting room projector
- Get help with technology questions
- Make last-minute changes to your presentation
- Meet with your co-presenter(s) to review your presentation
- Pick up your speaker gift and "presenter" ribbon for your name badge
Hours:
- Monday, 7:00 a.m. – 5:00 p.m.
- Tuesday, 7:00 a.m. – 5:30 p.m.
- Wednesday, 7:00 a.m. – 5:30 p.m.
- Thursday, 7:00 a.m. – 10:30 a.m.
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Q: How will I know how well my presentation went, and when do I get feedback?
A:
Your audience will rate and comment on your session via a presenter evaluation in the conference mobile app. On your last slide, in addition to putting your contact details, encourage attendees to provide feedback on their evaluation. We will send you your session ratings and comments within one month of the event.
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Q: How do I share my session resources with attendees, and should I include a copyright statement?
A:
All presenters should share their presentation materials prior to the annual conference. Please upload all slides to the Speaker Portal by October 10, 2019.
Please rename files to be uploaded with the session title and the resource type (examples: "NameofSession_Slides.ppt" and/or "NameofSession_ Handout.pdf"). If you password-protect a PDF document, please make sure to enable the file to be read by a screen reader. It is our goal to make our resources easily available to those who use adaptive and assistive technology to access files over the Internet.
Important Note: This statement appears on the EDUCAUSE PowerPoint template and highlights the terms of the permission agreement you accepted in EDUCAUSE’s Publishing Agreement. If you are using your own PowerPoint, please include this statement on one of your slides:
This presentation leaves copyright of the content to the presenter. Unless otherwise noted in the materials, uploaded content carries the Creative Commons Attribution 4.0 International (CC BY 4.0), which grants usage to the general public, with appropriate credit to the author.
Uploading a Resource or Document to a Session:
- Log in to the Speaker Portal and click on My Sessions tab.
- Click on the session title to which you would like to add resources.
- Navigate to the Manage Documents tab.
- Click on the Upload button.
- Click on the Choose File button.
- Find and select the document to upload.
- Select the file type.
- If the file type is not a PowerPoint or a video, please select Resources.
- Add a descriptive title for the document (see above for naming).
- Description: You may leave this blank, as it does not display anywhere.
- Comments: This is for your use only as well as content managers who will be able to view your comments.
- Click the green Upload button.
- Success! You did it! The status will say "pending"; however, it is automatically approved to your online session listing. (Please allow 12–24 hours for the next system sync.) To confirm the resource was uploaded, please visit your session listing in the annual conference online agenda.
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Poster Session Presenter Information
Q: Where is my poster displayed?
A:
Q: Do I have the option to ship or store my materials?
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Q: When can I set up and tear down my poster display?
A:
Below is the schedule for posters:
If you are scheduled on Tuesday, October 15, 2019
- Setup | 9:45–10:45 a.m.
- Display | 1:15–2:15 p.m. & 5:00–5:45 p.m. (You must be at your poster for both display times.)
- Teardown | by 6:30 p.m. (EDUCAUSE will not be responsible for any posters or materials left after this time.)
If you are scheduled on Wednesday, October 16, 2019
- Setup | 9:45–10:45 a.m.
- Display | 1:15–2:15 p.m. & 4:00–4:45 p.m. (You must be at your poster for both display times.)
- Teardown | by 5:15 p.m. (EDUCAUSE will not be responsible for any posters or materials left after this time.)
An EDUCAUSE staff member will be at the front of the poster area and can help direct you to your preassigned space.
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Q: How is my poster displayed?
A:
Posters are posted with push pins, velcro, clips, etc. on poster boards. The poster boards are 4ft high X 8ft wide less a 2 inch frame on all four sides. The surface is fabric-covered fiberboard contained in a 2 inch wide aluminum frame and firmly supported on "A-frame" legs. The display stands approximately 7ft high. Each poster board will contain a number for identification. Please do not cover this number. EDUCAUSE will also provide poster presenters with a cocktail round at each display.
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Q: Will supplies be available for setup?
A:
Yes. Push pins, scissors, tape, and other supplies are available at the check-in desk. Power will not be provided for laptops or tablets, so if you plan to use one at your poster display, be sure it is fully charged. Also, note that there will be no equipment security or storage available when you are not presenting, so please keep valuable items with you at all times.
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Q: As a poster presenter, will I have Internet access?
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Corporate (Purchased) Session Presenter Information
Q: Could you explain what each suggested "session format type" means?
A:
Industry and Campus-Led Session
This session is a presentation given by a client of a corporation and at least one higher education institutional presenter (required). A subject matter expert from your corporation is present to add to the discussion. Your client will demonstrate the benefits your company's solutions have had on campus, enabling them to speak to general benefits for other campuses. Q&A provides for valuable interaction between the client/corporation and the audience.
Industry and Campus Panel
This session consists of a panel of three subject-matter experts (at least one institutional representative is required) and a moderator. The topic should address a hot topic of key interest to higher education; emerging trends; research; and strategies, technologies, and business offerings.
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Q: What are the guidelines for my session? (applies to all purchased corporate session types)
A:
The session is designed to bring together corporate and institutional thought leadership communities, facilitate intentional dialogue, bridge R&D, and promote product development. The purpose of the session is not marketing or sales.
Eliminate company background information, marketing, and sales speak. This type of information should be provided through on-site collateral. Ask participants about their needs and keep the session interactive.
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