View from above of the exhibit hall.

We are currently managing a waitlist for 2019. To add your company to the waitlist for booth space at this year's conference, please email our Corporate Team.

As booth space becomes available, those on the waitlist will be notified.

2019 Exhibit Hall Floorplan and Exhibitor List

Current exhibitors—access the Exhibitor Kit for the details you need to coordinate your company's participation.

Booth Selection Process

  • Initially, booths were offered to 2018 Annual Conference exhibitors based on cumulative spend (the re-sign rate is approximately 80%-85%).
  • Next, current EDUCAUSE members are offered an opportunity to secure booth space.
  • After members are offered booths, we extend offers to those on the waitlist in the order in which requests are received.
  • Finally, if booths are still available, they are offered on a first-come, first-served basis.

Note: Members receive priority over nonmembers for booth selection and waitlist position. Learn more about EDUCAUSE Corporate Membership.

Booth Space Pricing

Booth space size begins at 10' x 10' and is available in larger increments of 10'. Booth pricing per 10' x 10' space:

  • $4,950 member rate*
  • $8,300 nonmember rate
Booth Size Member Rate* Non-
member Rate
Booth Size Member Rate* Non-
member Rate
10' × 10' $4,950 $8,300 20' × 30' $29,700 NA
10' × 20' $9,900 $16,600 20' × 40' $39,600 NA
10' × 30' $14,850 NA 30' × 30' $44,550 NA
20' × 20' $19,800 NA 30' × 40' $59,400 NA

*The member rate assumes company is a member at the time of booth selection and at the onset of EDUCAUSE 2019. The EDUCAUSE membership year runs from July 1 to June 30 of the following year. Dues for the current and next membership period as well as benefits can be found at EDUCAUSE Corporate Membership.

Booth Space Includes

  • 7" × 44" identification sign with company and booth number (inline booths only)
  • Pipe railing, 8'-high curtain back wall, and 3'-high curtain side rails (inline booths only)
  • Standard listing in the print, web, and mobile exhibitor directory
  • Five complimentary exhibitor booth staff badges per 10' × 10' booth space for access to the exhibit hall and refreshment breaks held in the exhibit area*
  • Access to one complimentary attendee address list for sending an approved direct-mail piece (no email or telephone solicitation)

*The complimentary exhibitor registrations must be processed in advance. A fee will apply to on-site registrations.

Not Included with Booth Space

  • Storage, placement, shipment, or return shipment of exhibit materials
  • All services and items for the booth, including but not limited to, required carpet/flooring, electric, internet, furnishings, lead retrieval, etc
  • Complimentary wireless access is not available in the exhibit hall—all internet needs must be ordered
  • Full-conference registrations for access to educational sessions, keynote speakers, and attendee lunch hosted in the exhibit hall

Cancellation Policy

Exhibitor understands and agrees that EDUCAUSE will incur damages from the Exhibitor's cancellation or downsizing. Exhibitor agrees the following is a reasonable estimate of such damages and agrees to the following refund schedule as liquidated damages in the event of the Exhibitor's cancellation or downsizing:

  • February 1–28, 2019: 50% refund
  • March 1–31, 2019: 40% refund
  • April 1–30, 2019: 30% refund
  • May 1–31, 2019: 20% refund
  • On or after June 1, 2019: No refund

In order for cancellation to be effective, EDUCAUSE must be notified in writing. Cancellation fees will be based on the date that EDUCAUSE receives written notice.

Housing and Attendee List Advisories

Experient is the only official housing bureau for the EDUCAUSE Annual Conference—housing will open along with registration in June. EDUCAUSE does not sell or permit the selling of attendee lists.

Third-party housing and marketing agencies unaffiliated with EDUCAUSE may contact you as an exhibitor. View Event Housing and Attendee List Advisories for more information regarding housing and registration poachers or to report unauthorized solicitations.

A full list of official show vendors is available in the Exhibitor Kit.