Hotel and Travel


**Please note that the EDUCAUSE hotel block has closed. If you are planning on attending the conference, you may contact aRes Travel for citywide hotel availability at non-conference rates.

aRes Travel Conference Hotels

Click the link above to book online or call 1-877-300-6147 for assistance. International callers, please call 858-300-9467.

Monday – Friday 6:00am to 11:00pm
Saturday – 7:00am to 10:00pm
Sunday – 8:00am to 9:00pm

** aRes Travel is a third-party travel planner. Rates, deposits, and cancellation policies may vary and are the responsibility of the guest. Questions on hotel policies or payments made on aRes website should be directed to the aRes Reservation Center or to the hotel directly.

Hotels and room rates for your reference
Embassy Suites by Hilton Chicago Downtown Magnificent Mile
511 North Columbus Drive
(Distance from conference: 3.4 mi)
$300 Single/Double
Shuttle to McCormick Place West provided
Marriott Marquis Chicago
2121 South Prairie Ave
(Distance from conference: .3 mi)

$325 Single/Double
Hilton Chicago
720 South Michigan Ave
(Distance from conference: 1.6 mi)
$308 Single/Double
Shuttle to McCormick Place West provided
Palmer House Hilton
17 East Monroe Street
(Distance from conference: 2.4 mi)

$308 Single/Double
Shuttle to McCormick Place West provided
Hyatt Regency Chicago
151 E Wacker Drive
(Distance from conference: 3 mi)

$308 Single/Double
Shuttle to McCormick Place West provided
Sheraton Grand Chicago
301 East North Water Street
(Distance from conference: 3.1 mi)
$308 Single/Double
Shuttle to McCormick Place West provided
Hyatt Regency McCormick
2233 S Martin Luther King Drive
(Distance from conference: .1 mi)

$339 Single/Double

Benefits of the Official Housing Block

  • EDUCAUSE monitors the rates to ensure that you receive the lowest rates available.
  • You can book your hotel room now and pay for it later.
  • You are able to participate in your preferred hotel loyalty program.
  • Network with other attendees staying in the same hotels.
  • EDUCAUSE gets credit for the room, which allows rates to stay low for future events.
  • Outstanding customer service agents waiting to assist you. If you have questions while booking your reservation email [email protected] or call 864-641-6856. A housing representative will be available at the conference if you need any assistance.

Housing and Attendee List Advisories

Maritz Global Events is the Official Housing and Registration Provider for the EDUCAUSE Annual Conference. Improper solicitation of hotel reservations from any company other than Maritz Global Events is not approved. Reservations made by unaffiliated organizations may appear to have lower rates, however they may be illegitimate, not have the rooms to sell, have unreasonable cancellation or change penalties, or be completely non-refundable. Please be aware of and report any unauthorized solicitation to EDUCAUSE or Maritz Global Events.

Due to its popularity, the event is targeted each year by housing and registration poachers. Be sure to only work with the official show vendors, which include:

  • Housing and Registration: Maritz Global Events
  • Exhibitor Services: Freeman
    Freeman is the general service contractor for all booth and audio/visual (A/V) services.

EDUCAUSE does not sell or condone the harvesting of our attendee lists for any purpose. If you or someone at your organization has already been contacted by any company other than the above and we haven’t already spoken, please take one of the following actions and do not respond to any other company claiming to represent the EDUCAUSE Annual Conference:

  • Forward the email you received to [email protected].
  • Email us the company name and contact information if you were contacted by phone.
  • Add the individual's email address or email domain to your company's blocklist to prevent further email communication.

Shuttle Information

To accommodate attendees staying at downtown hotels, we have scheduled free express shuttles to and from McCormick Place West. These shuttles have their own dedicated shuttle lane so they can avoid traffic each day.

Shuttle Schedule

Peak Service every 10-15 minutes
Off-Peak Service every 30 minutes




Monday, October 9

7:00 a.m.–1:00 p.m.


3:30–5:00 p.m.


Tuesday, October 10

7:00–11:00 a.m.


3:30–5:30 p.m.


Wednesday, October 11

7:00–11:00 a.m.


3:30–5:30 p.m.


Thursday, October 12

7:30 a.m.–12:30 p.m.


Schedule may vary due to traffic & weather conditions. Last bus leaves from the hotel 60 minutes prior to end time with no return service.

Shuttle Stops

Route 1: Hilton Chicago
Route 2: Palmer House Hilton
Route 3: Hyatt Regency Chicago
Route 4: Sheraton Grand Chicago
Embassy Suites Downtown Magnificent Mile walk to Route 4

Public Transportation

For those who want to take the Metra Electric line, it will drop you off at McCormick Place South. The conference takes place in McCormick Place West. Pick up the Metra Electric Line from the Millenium station and the McCormick Place station is 7 minutes away.
View Station Information→
The closest hotels to the Millenium station are Palmer House Hilton and Hyatt Regency Chicago.

For more information on getting to McCormick Place please visit the Discover Chicago page.

Uber/Lift/Taxi Directions

If you would like to use a ride share service or a taxi to get to McCormick Place West. Use the following address so you are dropped off at the correct building.

McCormick Place West, Gate 40
2301 S Indiana Ave. Chicago, IL 60616

Passport Requirements for International Participants

The Visa Waiver Program (VWP)
To view a VWP FAQ and learn more about this requirement, see the U.S. Department of State's VWP web page.

The Western Hemisphere Travel Initiative (WHTI)
For information, see the U.S. State Department's WHTI web page.

For more information on U.S. border requirements, see the following websites: