We're thrilled to have the following companies join us in the 2023 EDUCAUSE Annual Conference Exhibit Hall. View this year's exhibit hall floor plan to learn more.
Are you exhibiting at EDUCAUSE 2023?
Visit the EDUCAUSE Annual Conference Corporate Resource Center for all of the details you need to prepare.
Booth Information
Please note: The EDUCAUSE 2023 Exhibit Hall is sold out and our waitlist is full at this time. When booth space becomes available, we will contact those on the waitlist to fill any available booths. Due to high demand, we are no longer adding companies to this year's waitlist.
Are you with an emerging edtech company? Check out the Emerging Tech Zone at EDUCAUSE 2023 and apply by July 31.
Selection Process
- Initially, booths were offered to 2022 EDUCAUSE Annual Conference exhibitors based on cumulative participation.
- Next, current EDUCAUSE members are offered an opportunity to secure booth space.
- After members are offered booths, we extend offers to those on the waitlist in the order in which requests are received.
- Finally, if booths are still available, they are offered on a first-come, first-served basis.
EDUCAUSE members receive priority over nonmembers for booth selection and waitlist position. Learn more about EDUCAUSE Corporate Membership.
Inclusions
- A set amount of complimentary exhibitor registrations per 100 sq. feet of exhibit space (a 10’ x 10’ booth is 100 sq. ft) for access to the exhibit hall and refreshment breaks held in the exhibit area*
- New for 2023: a set amount of complimentary exhibitor full-conference registrations for access to the complete conference experience (based on your booth size; available for your staff only)
- 7" × 44" identification sign with company and booth number (inline booths only)
- Pipe railing, 8'-high curtain back wall, and 3'-high curtain side rails (inline booths only)
- Standard listing in the exhibitor directory
- Access to one complimentary (opted-in) attendee address list for sending an approved one-time promotional piece
Booths Do Not Include
- Storage, placement, shipment, or return shipment of exhibit materials.
- All services and items for the booth, including but not limited to, required carpet/flooring, electric, internet, furnishings, lead retrieval, etc.
- Internet. Complimentary wireless access is not available in the exhibit hall (all internet needs must be ordered).
- Lunch. In order to provide lower registration fees, lunch will not be provided onsite for any registration type.
*Complimentary exhibitor registrations must be processed in advance, by 11:59 p.m. ET on October 5. Any exhibitor registrations completed after this date and time (including on-site registrations) will be charged the $199 registration rate, even if your allotment hasn't been used. There are administrative costs to process registrations after October 5.
Pricing
Booth space size begins at 10' x 10' and is available in larger increments of 10'.
| Booth Size | Member Rate** | Non- member Rate |
Booth Size | Member Rate** | Non- member Rate |
|---|---|---|---|---|---|
| 10' × 10' | $5,350 | $8,925 | 20' × 30' | $32,100 | NA |
| 10' × 20' | $10,700 | $17,850 | 20' × 40' | $42,800 | NA |
| 10' × 30' | $16,050 | NA | 30' × 30' | $48,150 | NA |
| 20' × 20' | $21,400 | NA | 30' × 40' | $64,200 | NA |
**Member pricing assumes company is a member at the time of booth selection and at the onset of EDUCAUSE 2023. The EDUCAUSE membership year runs from July 1 to June 30 of the following year. If membership dues are not paid prior to EDUCAUSE 2023, the difference between the member and nonmember rate must be paid by the exhibitor, prior to setup at the conference. Learn more about membership dues and benefits at EDUCAUSE Corporate Membership.
Cancellation Policy
Exhibitors may cancel this contract at any time. Exhibitor understands and agrees that EDUCAUSE will incur damages from the Exhibitor's cancellation or downsizing. In order for cancellation to be effective, EDUCAUSE must be notified in writing. Cancellation fees will be based on the date that EDUCAUSE receives written notice.
Exhibitor agrees to the following refund schedule for 2023:
- February 1–28: 50% refund
- March 1–31: 40% refund
- April 1–30: 30% refund
- May 1–31: 20% refund
- On or after June 1: No refund
Exhibit Schedule At-a-Glance
|
|
Dates/Hours |
|---|---|
|
Setup (Move In) |
Friday, October 6 | 8:00 a.m.–5:00 p.m. Saturday, October 7 | 8:00 a.m.–5:00 p.m. Sunday, October 8 | Hall closed; no setup Monday, October 9 | 8:00 a.m.–5:00 p.m. |
|
Show Hours |
Tuesday, October 10 | 10:15 a.m.–4:45 p.m. Wednesday, October 11 | 10:15 a.m.–4:00 p.m. |
|
Teardown (Move Out) |
Wednesday, October 11 | 4:00 p.m.–8:00 p.m. Thursday, October 12 | 8:00 a.m.–12:00 p.m. |
Interested in Participating or Have Questions?
Our corporate team is ready to help you meet your goals. Contact us today to learn more about #EDU23 and how you can participate.
Housing and Attendee List Advisories
Maritz Global Events is the only official housing bureau for the EDUCAUSE Annual Conference—housing will open along with registration in June.
EDUCAUSE does not sell or permit the selling of attendee lists.
Third-party housing and marketing agencies unaffiliated with EDUCAUSE may contact you as an exhibitor. View Event Housing and Attendee List Advisories for more information regarding housing and registration poachers or to report unauthorized solicitations.
A full list of official show vendors is available in the Corporate Resource Center.