Call for Proposals

Presenting at the EDUCAUSE 2022 Annual Conference provides an opportunity to build your professional network and experience lifelong learning with lifelong friends. Presenting a content-rich session individually or as part of a team is a wonderful way to share knowledge, experiences, and ideas. The conference's community-generated program will showcase future directions, best practices, stories of successful collaborations, lessons learned, and solutions to community-wide issues within various program tracks. We welcome your submission! Please read this page carefully before you begin work on your proposal.

If you or a co-presenter is a corporate member, you have two options:

1. You can go through the CFP process and the EDUCAUSE Annual Conference program committee will determine acceptance to the program.
2. You can contact [email protected] to purchase a sponsored content session and will receive specific instructions about how to submit your session details. Limited opportunities are available.

Ready to get started? Just follow these simple steps:

1. Find out how to create an excellent proposal by reading this page and the helpful tips in the EDUCAUSE Presenter Concierge pages.
2. Develop a proposal in one of the program theme/focus areas. For a sneak peek at the CFP submission form and to share for collaboration, you may download or copy and share this 2022 CFP Template.
3. Choose a presentation format.
4. Submit your proposal between April 5 through May 3, 2022. Submitters will be notified about decisions in late July.
5. If accepted, attend and present at the EDUCAUSE Annual Conference 2022 in Denver, CO or online. (Presenters who are EDUCAUSE members receive a 25% registration discount. Registration is required.)

Conference Program: Tracks and Keywords

Program Tracks/Areas of Focus

The program committee has identified eight suggested areas of focus (tracks/topics) for 2022. Preference will be given to the proposals that sufficiently reflect what you have done or are planning to do in regard to each of these areas.

1. Teaching and Learning
2. Leadership and Future Workforce
3. Cybersecurity and Privacy
4. Student Engagement and Success
5. Innovation and Emerging Technologies
6. Supporting Research Computing
7. Infrastructure and Networking
8. Policy and Law
9. Other

Keywords

These are areas of specific interest and will help attendees fine-tune their personalized schedules. Optional: You will be asked to provide three keywords that relate to your presentation.

Delivery Choices

Please note that your proposal will be carefully evaluated and may be accepted for any of the formats below, depending on the scope of content and engagement strategies proposed. If you have questions, please contact Sarah Reynolds, speaker liaison, or visit our Presenter Concierge resource page for presentation ideas and resources.

Review the session formats carefully and note that although EDUCAUSE will make every effort to honor your preference for format, we reserve the right to assign both session and delivery format based on space and program balance.

Session Formats

Demonstration

This type of session works best if your primary objective is to offer a tour or provide an overview of an innovative product or service. Select this delivery format if you want to showcase a product or service you implemented, built, or created. This is a great way to tell your “it worked for us” story. Corporate participants: Please note that if your proposal is accepted by the program committee, your session will NOT be considered sponsored content and no fee will apply. If you do not wish to submit through the CFP, you can contact [email protected] to purchase a sponsored content session and will receive specific instructions about how to submit your session details. Limited opportunities are available. These will be either 20-minute or 45-minute in-person sessions. You may have a maximum of two presenters for this session type.

Facilitated Discussion

Discussion sessions are opportunities for event attendees to share campus challenges and solutions through conversational exchange. By actively engaging audience participants in dialogue about hot topics or broad issues, presenters of these sessions will rely on the collective community experience among session attendees. There is no room for "sage on the stage" in a facilitated discussion session; this is a chance to have organic, topically relevant, peer-to-peer learning experiences at the conference. Corporate participants: Please note that if your proposal is accepted by the program committee, your session will NOT be considered sponsored content and no fee will apply. If you do not wish to submit through the CFP, you can contact [email protected] to purchase a sponsored content session and will receive specific instructions about how to submit your session details. Limited opportunities are available. These will be 45-minute in-person sessions. You may have a maximum of two facilitators for this session type.

Presentation or Panel Session

These sessions are opportunities to share topics of interest, lessons learned, foresight, or evidence of impact related to a conference theme. Presenters, whether one person or a group, should include ways to actively engage the audience in the session, either digitally or in person. Panels should represent two or more opposing viewpoints for a lively group discussion. The best panels and group presentations have diversity in perspectives as well as diversity of panelists—organizationally and demographically speaking. Corporate participants: Please note that if your proposal is accepted by the program committee, your session will NOT be considered sponsored content and no fee will apply. If you do not wish to submit through the CFP, you can contact [email protected] to purchase a sponsored content session and will receive specific instructions about how to submit your session details. Limited opportunities are available. These will be either 20-minute or 45-minute in-person sessions. You may have a maximum of four presenters for this session type.

Poster (Institutions Only)

Posters give participants and presenters the opportunity to share and examine problems, issues, and solutions in a casual, personal environment. These sessions are typically informal and interactive. Poster presenters are expected to engage with individuals, either one-on-one or in small groups, for short periods of time throughout the time slot allocated. Presenters will use a poster display to visually present their topic. A wide range of appropriate topics can be covered in a poster session, such as demonstrating the effect of a new tool or process at their institution or program or the project itself. Presenters should also prepare a short “elevator speech” to share the core ideas of their poster and to engage multiple listeners in the subject. These will be 60-minute sessions. You may have a maximum of two presenters for this session type.

Virtual Only: Simulive Presentation

A simulive presentation is a pre-recorded session that runs during the online program. These sessions are opportunities to share lessons learned, case studies, demonstrations/simulations of a technology or solution, and/or evidence of impact related to the proposed conference tracks. While the recording is being played, the presenters are actively engaged in the chat, answering questions and interacting with audience members throughout the 20-minute session. Since simulive sessions provide the opportunity for presenters to interact/answer questions in the chat pod, there will be no dedicated Q&A time, thus allowing the entire time for the recorded presentation. Note: Presenters will be required to attend their session on their scheduled date/time to monitor the chat. Corporate participants: Please note that if your proposal is accepted by the program committee, your session will NOT be considered sponsored content and no fee will apply. If you do not wish to submit through the CFP, you can contact [email protected] to purchase a sponsored content session and will receive specific instructions about how to submit your session details. Limited opportunities are available. These will be 20-minute sessions. You may have a maximum of two presenters for this session type.

Virtual Only: On-Demand Presentation

These 20-minute pre-recorded sessions will be hosted in a virtual, on-demand (recorded) session gallery. On-demand sessions allow attendees to watch sessions at their own convenience and pace. On-demand sessions can be structured as:

• Educational presentations to share research findings, case studies, and experiences about a specific topic
• Walkthroughs or how-to's of a technology or solution

Corporate participants: Please note that if your proposal is accepted by the program committee, your session will NOT be considered sponsored content and no fee will apply. If you do not wish to submit through the CFP, you can contact [email protected] to purchase a sponsored content session and will receive specific instructions about how to submit your session details. Limited opportunities are available. These will be 20-minute sessions. You may have a maximum of two presenters for this session type.

A Special Note to Our Corporate Participants

EDUCAUSE values insights from the corporate community. As such, we have developed two options for you to contribute to the EDUCAUSE 2022 Annual Conference. If any presenter affiliated with the session is from a corporation, you can choose from the following:

• Option A: You can go through the CFP process as outlined above, and the EDUCAUSE program committee will determine acceptance to the program. If your proposal is accepted by the program committee, your session will NOT be considered sponsored content and NO fee will apply to participate in the program. These session slots are highly competitive, and only the highest quality, most relevant, "thought leader" sessions will be accepted. Other corporate sponsorships are available for this event, and a liaison from our corporate team will reach out to you with other opportunities to invest in the conference. Note: if a session you submit through the CFP process is not accepted by the EDUCAUSE program committee, you may be given the opportunity to purchase a sponsored content session (see Option B below).
• Option B: You can contact [email protected] to purchase a sponsored content session and will receive special instructions about how to submit your session details. These sessions will be integrated into the conference program with all other sessions and will also include a "sponsored content" label (or similar language). This label is necessary to be transparent about the nature of how the session was picked for the program. Limited opportunities are available.

Selection Process

Proposals are selected to ensure the conference offers a comprehensive, nonpromotional, not commercially biased, objective, and diverse program. Proposals that clearly describe innovative and creative work will receive the highest priority in the selection process. Attention will be given to diversity of institutions/organizations, presenters, and geographic location. Note: You may be invited to present in formats other than the one you selected or those noted in the proposal submission form.

Proposals will be reviewed by the Conference Program Committee and peer reviewers using the following criteria:

• Relevance of Topic: Is the topic of relevance, importance, value, and/or interest to higher education?
• Session Outcomes Achievability: Is there alignment between the stated session outcomes and the proposal description?
• Diversity, Equity, and Inclusion: Does the proposal show how the session will reflect or address diversity, equity, and inclusion (including subject matter, individuals of all identities, and demographic characteristics)?
• Quality of Submission: Does the proposal demonstrate quality, as measured by accuracy, clarity, comprehensiveness, and depth of demonstrated understanding of the topic?

Guidelines for Submission

• Profile Requirement: An EDUCAUSE Profile is required in order to submit a proposal, present, and register for the event. Please take some time before submitting a proposal to ensure all presenters have profiles and that all information is updated (title, profile picture, bio, etc.). You can search for members in the here; if presenters don't have a profile they will need to create one so you're able to add them within the submission site. Note: Profile information will help reviewers and attendees understand a presenter's qualifications.
• Presenters and Registration: Presenters are responsible for registering in advance for the conference, paying the registration fee (Presenters who are EDUCAUSE members receive a 25% discount), and securing and paying for travel and lodging.
• Presenter Commitment: Do not list co-presenters without their commitment that they will participate and that they agree to the terms and conditions for participation.
• Acceptance notifications will be sent in late July 2022.
• All selected presenters must complete speaker agreement forms in order to be confirmed for a session.
• Proposal submission topics cannot be changed after the review and selection process.
• EDUCAUSE reserves the right to revise presentation titles and/or edit the session description for program publications.
• Session Resources: Presenters will be required to upload their presentation and supporting materials and resources prior to the conference. If your proposal is selected, you will be provided with further instructions on uploading your presentation materials.