Online Live Session Presenter Resources

There are several key dates for your presentation and any supplemental resources you would like to provide:

• Now: Create your presentation, meet with your presentation team (if applicable), and refine presentation skills and engagement tactics. Be sure to watch the Presenter Support Modules for best practices to help you create and deliver an outstanding presentation. You may download the event PowerPoint here. (It's encouraged but not required to use.)
• September 30: (optional) Submit supplemental presentation resources. You will need to submit presentation materials by this date in order to meet production timelines. (This includes any material that supports your presentation, such as handouts.) See next three sections for information on file naming, approved formats, and upload instructions.
• October 11: Submit polling questions/answers and indicate when you would like a poll brought up during your presentation by creating a standing slide within your slide deck.
• Mid-Late October: Finalize your slide deck. You will still be able to make changes up until the day of your presentation, if needed. You do not need to submit (upload) your PowerPoint to the conference since you will be screensharing it.
• November 2–3: EDUCAUSE Annual Conference Online
  • Prior to your session, we request that you meet our staff in the virtual green room to do a quick run-through of your presentation. (We will be sending all presenters an invitation and link to join the virtual green room and session.)
  • Present at your scheduled date/time. Good luck!

File types allowed: pdf, docx, jpg, jpeg, png, PPT, PPTX. File size should be 2GB or smaller.

All presenters should share their presentation materials prior to the annual conference. Please rename files to be uploaded with the session title and the resource type (examples: "NameofSession_Slides.ppt" and/or "NameofSession_ Handout.pdf"). If you password-protect a PDF document, please make sure to enable the file to be read by a screen reader. It is our goal to make our resources easily available to those who use adaptive and assistive technology to access files over the internet.

Important Note: This statement appears on the EDUCAUSE PowerPoint template and highlights the terms of the permission agreement you accepted in EDUCAUSE's Publishing Agreement. If you are using your own PowerPoint, please include this statement on one of your slides:

This presentation leaves copyright of the content to the presenter. Unless otherwise noted in the materials, uploaded content carries the Creative Commons Attribution 4.0 International (CC BY 4.0), which grants usage to the general public, with appropriate credit to the author.

You will receive an email from your speaker liaison with a link to upload. All presenters will receive the email; however, designate only one presenter to upload your material. When you get the link, please follow the detailed instructions.

Just like an in-person session, the presentation will begin at specific scheduled times within the event platform (Hubilo) so attendees will be able to click into the session at the start time or a few minutes earlier. While watching the sessions, attendees can submit questions in a designated Q&A or chat section. You'll have the opportunity to answer questions at the end of the session.

Presenters will have a Zoom webinar experience while attendees will be viewing the session page in the Hubilo platform.

A host will briefly introduce the session and take care of any housekeeping or announcements before switching over to the first speaker. If you have more than one presenter, practice the handoff from speaker to speaker, as there can be some awkwardness in the transitions. Plan to allow approximately time for Q&A or discussion (via the Q&A section).

Attendees will submit questions in the chat or Q&A pod. In order for presenters to see them, they would need to be logged into the Hublio event platform. Since presenters will have a separate view (via Zoom), we don’t recommend having the two platforms open. Instead, EDUCAUSE will have a dedicated staff person to help with questions, or if presenters have someone from their team they would like to assist with this, this could be an option also.

Be sure to check out:

• Presenter Support Modules (five-minute training videos)
• Resource Hub (articles, tips, and more focused on presenting and creating an outstanding presentation)
• Best Practices: Tips for Presenting at Home
• Best Practices: Virtual Presenter

By implementing the following guidelines, your session will be engaging, interesting, and memorable:

1. Know your audience: Who are they? Why do you think they are attending your session?
2. Start with the end in mind. There should be 1-3 key “takeaways” from the session.
3. Have an engagement plan. It's very easy to lose your audience's attention in a virtual setting. Ideas: Use the chat box early and often by asking questions of your audience. Draw them in with storytelling. Chunk your content into sections of 5-7 minutes each, and after each section, engage with the audience.
4. Prepare: Know your stuff. Practice. Time yourself. Critique yourself. Practice some more.
5. Remember to test your equipment.
6. When presenting, remove distractions, look directly at the camera, maintain a strong, clear voice, and don't forget to BREATHE...