- EDUCAUSE 2023 Rules and Regulations
- Booth design deadline
- What is (and isn't) included with your booth
- Booth orders
- Food and beverage service at your booth
- Exhibitor Appointed Contractors (EACs)
- On-site contact
EDUCAUSE 2023 Rules and Regulations
Exhibitors are responsible for ensuring that their booths meet the EDUCAUSE 2023 booth exhibit specifications. Please review the EDUCAUSE 2023 Rules and Regulations for important guidelines regarding your booth.
Booth Design Deadline | August 25
If you have a booth space that is 400 sq. ft or larger, you must email your booth design to our corporate team no later than August 25. Our team will review your submission and will notify you either that changes are needed or that your design has been approved. Please do not ship your booth structure until approval has been received.
Not sure what to submit? View the images below, which showcase details needed for approval.
What Is (and Isn't) Included with Your Booth
Booth inclusions:
- A set amount of exhibitor registrations per 100 sq. feet of exhibit space (a 10’ x 10’ booth is 100 sq. ft).*
- New: a set amount of exhibitor full-conference registrations (based on your booth size).**
- Standard listing in the exhibitor directory.
- Access to one complimentary attendee address list (less those that opt-out) for sending an approved promotional piece (no telephone solicitation). Please refer to the Attendee Lists & Promotions section for details.
- 7" x 44" identification sign with company and booth number (inline booths only).
- Pipe railing, 8'-high curtain back wall and 3'-high curtain side rails (inline booths only).
Booths do not include:
- Storage, placement, shipment, or return shipment of exhibit materials.
- All services and items for the booth, including but not limited to, required carpet/flooring, electric, internet, furnishings, lead retrieval, etc.
- Internet—complimentary wireless access is not available in the exhibit hall (internet must be ordered).
- Lunch. Lunch will not be provided on-site for any registration type. There are concessions within the convention center and several local food outlets available nearby.
* Important reminders:
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Complimentary exhibitor registrations must be processed in advance, by 11:59 p.m. ET on October 5. Any exhibitor registrations completed after this date and time (including on-site registrations) will be charged $199, even if your allotment hasn't been used. (There are administrative costs to process registrations after October 5.)
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It is highly recommended that attendees register as soon as possible and no later than September 22 in order to receive necessary communications in advance of the event.
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Through July 24, any additional exhibitor registrations over your complimentary allotment will cost $159. After this date, the rates will continue to increase as we get closer to the show date. View pricing tiers.
** New for 2023, exhibitors will receive a designated number of complimentary exhibitor full-conference registrations for access to the complete conference experience in addition to your complimentary exhibitor registrations (based on your booth size). Both will display in your Maritz Registration Dashboard found within your Exhibitor eConsole.
| Booth Size | Number of Complimentary Exhibitor Registrations | Number of Complimentary Exhibitor Full-Conference Registrations |
|---|---|---|
| 10' x 10' | 4 | 1 |
| 10' x 20' | 9 | 1 |
| 10' x 30' | 14 | 1 |
| 20' x 20' | 18 | 2 |
| 20' x 30' | 28 | 2 |
| 20' x 40' | 38 | 2 |
| 30' x 30' | 43 | 2 |
| 30' x 40' | 58 | 2 |
Booth Orders
All services and items for your booth must be ordered and paid for through the appropriate supplier, including:
- Carpet/flooring
- Electrical
- Internet*
- A/V
* Complimentary wireless access is not available in the exhibit hall. All internet needs must be ordered through McCormick Place, the Convention Center’s exclusive provider.
Please refer to the Contract Services section for additional details and deadlines. You'll also find the complete timeline and key dates in the Timeline/Key Dates section.
Continued: Food and Beverage Service at Your Booth
Exhibitors are welcome to order food and beverages to be served at your booth during exhibit hall hours.* An event menu and additional details and recommendations are available here.
EDUCAUSE is not hosting lunch at EDUCAUSE 2023, so this is an excellent opportunity to attract hungry attendees to you!
* Service must remain within the confines of your assigned booth space (service equipment is not permitted in aisles). Food and beverage orders must be submitted to the convention center by September 22.
Exhibitor Appointed Contractors (EACs)
Security is tight and only those who have been pre-approved will be allowed into the exhibit hall.
EDUCAUSE must be notified 35 days prior to the first day of exhibitor move-in if you intend to use an EAC other than Freeman to supervise your booth install and dismantle. To do so:
- Complete a Notification of Intent to Use an Exhibitor Appointed Contractor form by September 1. A certificate of the EAC’s General Liability Insurance must be included, naming EDUCAUSE and/or Freeman or the convention center as additional insured.
- Email your EAC proof of insurance to the EDUCAUSE Corporate Team by September 1.
EACs will receive temporary setup and teardown wristbands from security. If contractors need to access the exhibit hall during show hours, they need to be registered as Exhibit Hall Staff.
Visit Exhibitor Registration and Housing for additional information regarding Exhibit Hall Staff registration.
On-site Contact
For the safety and security of your staff while on-site, please provide EDUCAUSE with the contact information of your on-site representative. To do so, complete this contact information form by September 21.
This person will only be contacted if we have questions or concerns about your booth set-up or in the case of an emergency.