Emerging Tech Experience | Timeline/Key Dates

Ongoing

Primary Logistics Contacts | Keep Your Role Up-to-Date

As the designated contact for coordinating your company's participation at EDUCAUSE 2024, you play an important role in making sure your organization is well-informed and prepared. If at any time you need to reassign your role, please contact our corporate team. (Please note: our systems can only accommodate one primary contact per company.)

August 7–September 24

Advance Exhibitor Staff Registration Rate

Between August 7 and September 24, any additional exhibitor staff registrations over your complimentary allotment will cost $249. After this date, the rates will continue to increase as we get closer to the show date.

August 12

Lead Retrieval Early Bird Rate

If you'd like to order lead retrieval, download the order form to review available options and submit your order online to Maritz Global Events through the registration and housing dashboard in the Exhibitor Event Portal by August 12 for the best rates.

Submitting your order through the registration and housing dashboard will help you avoid a processing fee.

August 13–September 23

Lead Retrieval Pre-Show Rate

If you missed the early bird rate deadline (August 12) for ordering lead retrieval, this is the next best date range to order this service.

September 5

Emerging Tech Experience Exhibitor Webinar

On September 5 at 10:30 a.m. MT, EDUCAUSE will hold an informative webinar regarding participation at the event. A recording will be made available for those who are unable to attend.

September 24

Registration Cancellations | Refund Deadline

Payment for the full amount of the registration fee must be made by the first day of the conference. Individual cancellations received on or before September 24 are entitled to a full refund. No refund will be provided for cancellations after September 24. To request a cancellation for a paid exhibitor registration, please send an email to [email protected].

Reminder: Cancellation of your conference registration does not mean cancellation of your hotel reservation. You must cancel each separately. Registrations and hotel reservations canceled after certain dates are subject to processing or other fees.

September 25–on

Regular Exhibitor Staff Registration Rate

From September 25–on, any additional exhibitor registrations over your complimentary allotment will cost $299.

September 26

Artwork Submission Deadline

Submit your artwork to Freeman no later than September 26.

Deadline to Finalize Your Booth Information for the Online Directory

Log in to the Exhibitor Event Portal to submit your directory information and follow these instructions for updating your exhibitor directory listing.

Submit Mentoring Questionnaire

Submit mentoring questionnaire by the deadline to ensure you are able to take advantage of this opportunity to meet with a mentor/coach while on-site at the conference. Once submitted, you will hear from us regarding your assigned mentor the week of October 7.

Deadline to Submit Your Exhibitor On-site Booth Contact Form

For the safety and security of your staff while on-site, please provide EDUCAUSE with the contact information of your on-site representative.

This person will only be contacted if we have questions or concerns about your booth set-up or in the case of an emergency.

October 3

Housing Deadline

This is the last day to make hotel reservations in the EDUCAUSE housing block and receive the conference rate. After this date reservations need to be made directly with the hotel.

October 4

Presenter Information Due

Submit your presenter information so that they can be added to the online agenda. This individual will need to have an EDUCAUSE Profile.

October 4

Recommended Registration Deadline

We highly recommend that all staff and presenters who are attending the event register as soon as possible and no later than October 4 in order to receive necessary communications in advance of the event.

October 14

Deadline to RSVP to AWS and EDUCAUSE Emerging Tech + EdTech Breakfast

RSVP to AWS and EDUCAUSE Emerging Tech + EdTech Breakfast by October 14.

October 16

Presentation Slide Deck Due

Email your finalized slide deck to Danielle Bailey no later than October 16. Please submit as a pptx file.

October 17
(11:59 p.m. ET)

Complimentary Exhibitor Registration Rate

Complimentary exhibitor registrations must be processed in advance. Any exhibitor registrations completed after this date and time (including on-site registrations) will be charged $299, even if your allotment hasn’t been used. This includes additional exhibitor badges beyond the complimentary number. (There are administrative costs to process registrations after October 17.)

October 21–22

Exhibitor Move-In

October 21–24

EDUCAUSE Annual Conference Dates

October 22–23

Exhibit Dates

October 23

Exhibitor Move-Out