Emerging Tech Experience | Timeline/Key Dates

Ongoing

Primary Logistics Contacts | Keep Your Role Up-to-Date

EDUCAUSE 2026 primary logistics contacts play an important role in making sure their organization is well-informed and prepared for the conference. If at any time you need to reassign your role, please contact our corporate team. (Please note: our systems can only accommodate one primary contact per company.)

July 29–September 24

Advance Exhibitor Staff Registration Rate

Between July 29 and September 24, any additional exhibitor staff registrations over your complimentary allotment will cost $249. After this date, the rates will continue to increase as we get closer to the show date.

August 11

EDUCAUSE 2026 Emerging Tech Experience Exhibitor Webinar

Save the date for the Emerging Tech Experience Webinar on August 11 at 10:30 a.m. MT/12:30 p.m. ET regarding participation at this year’s event. A recording will be made available for those who are unable to attend.

August 14

Emerging Tech Demo Day Content Submission Deadline

Submit your company and presenter information by August 14 to participate in the Demo Day online event.

Submit Mentoring Questionnaire

Submit this form by August 14 to ensure you are able to take advantage of this opportunity to meet with a mentor/coach while on-site at the conference. Once submitted, you will hear from us regarding your assigned mentor the week of September 21.

August 19

Lead Retrieval Early Bird Rate

If you'd like to order lead retrieval, download the order form to review available options and submit your order online to Maritz Global Events through the registration and housing dashboard in the Exhibitor Event Portal by August 19 for the best rates.

Submitting your order through the registration and housing dashboard will help you avoid a processing fee.

August 20–September 30

Lead Retrieval Pre-Show Rate

If you missed the early bird rate deadline (August 19) for ordering lead retrieval, this is the next best date range to order this service.

August 21

Artwork Submission Deadline

Submit your artwork to Freeman no later than October 2. View specs and additional information here.

September 2

Registration Cancellations | Refund Deadline

Payment for the full amount of the registration fee must be made by the first day of the conference. Individual cancellations received on or before September 2 are entitled to a full refund*. No refund will be provided for cancellations after September 2. To request a cancellation, please send an email to [email protected].

Reminder: Cancellation of your conference registration does not mean cancellation of your hotel reservation. You must cancel each separately. Registrations and hotel reservations canceled after certain dates are subject to processing or other fees.

Deadline to Finalize Your Booth Information for the Online Directory

Log in to the Exhibitor Event Portal to submit your directory information and follow these instructions for updating your exhibitor directory listing.

Deadline to Submit Your Exhibitor On-site Booth Contact Form

For the safety and security of your staff while on-site, please provide EDUCAUSE with the contact information of your on-site representative.

This person will only be contacted if we have questions or concerns about your booth set-up or in the case of an emergency.

September 10

Housing Deadline

This is the last day to make hotel reservations in the EDUCAUSE housing block and receive the conference rate. After this date reservations need to be made directly with the hotel.

September 11

Recommended Registration Deadline

We highly recommend that all staff and presenters who are attending the event register as soon as possible and no later than September 11 in order to receive necessary communications in advance of the event.

September 14

Emerging Tech Demo Day

Join us on September 14 for the Emerging Tech Demo Day.

September 24–on

Regular Exhibitor Staff Registration Rate

From September 24–on, any additional exhibitor registrations over your complimentary allotment will cost $299.

September 24
(11:59 p.m. ET)

Complimentary Exhibitor Registration Rate

Complimentary exhibitor registrations must be processed in advance. Any exhibitor registrations completed after this date and time (including on-site registrations) will be charged $299, even if your allotment hasn’t been used. This includes additional exhibitor badges beyond the complimentary number. (There are administrative costs to process registrations after September 24.)

September 27–29

Exhibitor Move-In

September 29–October 2

EDUCAUSE Annual Conference Dates

September 30–October 1

Exhibit Dates

October 1

Exhibitor Move-Out

Teardown needs to be completed by 8:00 p.m. on Thursday, October 1. Please do not leave any items at your booth in anticipation of picking them up later. These booths will be removed from the show floor beginning at 8:00 p.m. on Thursday. Any items left at your booth are considered trash and will be discarded.