Presenter Resources


This page contains information and resources to assist you as a presenter at the EDUCAUSE Annual Conference. If you do not find an answer to your question, please contact us.

General Information for All Presenters

Q: How can I share my presentation materials, and should I include a copyright statement?


We invite you share your presentation by uploading your file(s) or URLs before, during, or after the conference. To do this, log in to your EDUCAUSE profile and click on "upload" in the presentation section. Then follow the prompts to upload your resources.

We ask that you fill in your PowerPoint document's properties in the following manner prior to uploading the file.

Title: TITLE
Subject: EDUCAUSE 2016
Author: NAME(S)

If you password protect a PDF document, please make sure to enable the file to be read by a screen reader. It is our goal to make our resources easily available to those who use Adaptive and Assistive Technology to access files over the Internet.

You may use this copyright statement on one of your first slides:

This presentation leaves copyright of the content to the presenter. Unless otherwise noted in the materials, uploaded content carries the Creative Commons Attribution-NonCommercial-ShareAlike license, which grants usage to the general public with the stipulated criteria.


Q: Could you explain what my "Session Type" means?


The following session types were assigned through the proposal submission process and are designed to set conference participants expectations when they attend your session.

Debate Point-Counterpoint
This format is intended to get people talking and create open minds with fresh perspectives. Select a thought-provoking topic and create a panel with two-opposing viewpoints. Add a third panelist to serve as moderator, frame the conversation, and engage the audience.

Facilitated Content (e.g., EDUCAUSE Connect session)
Presenters become content leaders to share a short information segment and then lead interactive, engaging activities, group discussions, and attendee reflections on how to apply their new knowledge to practice. Session time is divided into 50% content sharing and 50% facilitation using exercises appropriate for large groups with the room set in round tables to maximize engagement.

Talk Show Panel, Multi-campus Panel
This format must include 2-3 presenters that represent multiple Institutions and perspectives on the same topic. The stage set includes comfortable chairs, no podium and no powerpoint. Panelists create an engaging moderated discussion with dialogue, storytelling, case studies, and lessons learned to help attendees apply concepts to their campus.

Interactive Presentations
These traditional breakout sessions share topics of community interest using innovative, thought-provoking content blended with audience participation.

Lightning Talk Sessions
These micro-presentations are designed to deliver information with focused speed. Propose with a colleague from your institution or another institution to share information on a common topic or propose your topic solo and let the program committee match you with partner presenter.

Poster Sessions
Share the outcomes of campus experiences through informal, interactive, brief presentations focused on effective practices, research findings, or technical solutions.

Offered for full day, half day, or 90 minutes, workshops provide participants a deeper examination of various topics, facilitated by leaders with extensive experience in those areas. Workshops are highly interactive and give participants the chance to discuss in depth approaches to challenges they are facing on campus - to share solutions and learn strategies.


Q: Do I need to register to present?


As a presenter, you must register in order to present. Be sure to register early, to get the early-bird discounted rate for Philadelphia.


Q: Is there a PowerPoint template I should use for my presentation?


EDUCAUSE has prepared an optional PowerPoint template for your convenience. This will be available in early summer 2017 when presenters are notified.


Q: Is there a Speaker Ready Room at the conference where I can work on my presentation?


Yes, there will be a speaker ready room with EDUCAUSE staff available to assist you. Here are a few things you will be able to do in this room:

  • Test your laptop with an identical meeting room projector

  • Get help with technology questions

  • Make last-minute changes to your presentation

  • Print your presentation

  • Meet with your co-presenters to review your presentation

  • Pick up your speaker gift and "Presenter" ribbon for your name badge

  • Monday, 8:00 a.m.–5:00 p.m.

  • Tuesday, 7:00 a.m.–5:30 p.m.

  • Wednesday, 7:00 a.m.–5:00 p.m.

  • Thursday, 7:00 a.m.–5:30 p.m.

  • Friday, 7:30–10:15 a.m.

*Note - open/close times may be adjusted once registration desk hours are finalized later


Poster Session Presenter Information

Q: What will my area look like?


The standard set includes a 4'x8' bulletin board. Push pins, scissors, tape and other supplies available at the check-in desk. Upon request we can also provide a table for your laptop. 

You may opt to bring a laptop as an additional resource for your session time. However, there will be no AC outlets, equipment security, or storage available when you are not present.


Q: When can I set up and tear down my poster display?


Poster session setup and tear down times will be available once exhibit hall hours are finalized in the Spring of 2017.


Corporate (Purchased) Session Presenter Information

Q: Could you explain what each suggested "Session Format Type" means?


Industry and Client-Led Session
This session is a presentation given by a client of a corporation (at least one higher education institution required). A subject matter expert from your corporation is present to add to the discussion. Your client will demonstrate the benefits your company's solutions have had on campus, enabling them to speak to general benefits for other campuses. Q&A provides for valuable interaction between the client/corporation and the audience.

Industry and Campus Hot-Topic Panel
This session consists of a panel of three subject-matter experts (at least one institutional representative is required) and a moderator. The topic should address a hot topic of key interest to higher education; emerging trends; research; and strategies, technologies, and business offerings.


Q: What are the guidelines for my session?


Applies to All Purchased Corporate Session Types

  • See the top 10 issues on recommendations for topics.
  • Session is designed to bring together corporate and institutional thought leadership communities, facilitate intentional dialogue, bridge R&D, and promote product development. The purpose of the session is not marketing or sales.
  • Eliminate company background information, marketing, and sales speak. This type of information should be provided through on-site collateral.
  • Focus on thought leadership and advancing the needs of higher education.
  • Ask participants about their needs and keep the session interactive.
  • Presentation materials and discussion notes should be captured and shared as a session resource.

Applies to Corporate and Campus Hot Topic Panels

  • Keep the sessions interactive (moderator takes questions from the audience); ask participants about their needs.
  • Panel moderator should be energetic and ensures that no one panelist is dominating.


Q: What is the development and review process for my corporate presentation?

  • Please adhere to the session format and guidelines for your session type and take advantage of the resources available to you for designing and delivering an engaging presentation.
  • Your session description (title, 50-word abstract, speaker info, domain, and three outcomes) will be submitted to your speaker liaison, Breanne Maxim, for review and approval by EDUCAUSE. Only submit a complete description so it can be reviewed as a whole; do not send information piece-by-piece.
  • If revisions to your description are requested, you will have one opportunity to make the suggested revisions and resubmit for approval. If the description needs further revision after that, EDUCAUSE will rewrite/edit it for you (this is to avoid several back-and-forth revision attempts).
  • Once approved, your session day and time will be slotted based upon the topic and how it best fits within the overall conference program.


Contact Information

Preconference workshops, poster sessions, corporate purchased sessions, and all other sessions selected through the CFP: Sarah Reynolds, Speaker Liaison

Orientation Session for Presenters

A speaker orientation session will be scheduled for all presenters in early October. Topics will include basic conference information, as well as logistical information for concurrent and poster session presenters.