Presenter Resources

Presenters

This page contains information and resources to assist you as a presenter at the EDUCAUSE Annual Conference. If you do not find an answer to your question, please contact us.

General Information for All Presenters

Q: Could you explain what my "Session Type" means?

A: 

The following session types were assigned through the proposal submission process and are designed to set conference participants expectations when they attend your session.

Debate Point-Counterpoint
This format is intended to get people talking and create open minds with fresh perspectives. Select a thought-provoking topic and create a panel with two-opposing viewpoints. Add a third panelist to serve as moderator, frame the conversation, and engage the audience.

Facilitated Content (e.g., EDUCAUSE Connect session)
Presenters become content leaders to share a short information segment and then lead interactive, engaging activities, group discussions, and attendee reflections on how to apply their new knowledge to practice. Session time is divided into 50% content sharing and 50% facilitation using exercises appropriate for large groups with the room set in round tables to maximize engagement.

Talk Show Panel, Multi-campus Panel
This format must include 2-3 presenters that represent multiple Institutions and perspectives on the same topic. The stage set includes comfortable chairs, no podium and no powerpoint. Panelists create an engaging moderated discussion with dialogue, storytelling, case studies, and lessons learned to help attendees apply concepts to their campus.

Interactive Presentations
These traditional breakout sessions share topics of community interest using innovative, thought-provoking content blended with audience participation.

Lightning Talk Sessions
These micro-presentations are designed to deliver information with focused speed. Propose with a colleague from your institution or another institution to share information on a common topic or propose your topic solo and let the program committee match you with partner presenter.

Poster Sessions
Share the outcomes of campus experiences through informal, interactive, brief presentations focused on effective practices, research findings, or technical solutions.

Workshops
Offered for full day, half day, or 90 minutes, workshops provide participants a deeper examination of various topics, facilitated by leaders with extensive experience in those areas. Workshops are highly interactive and give participants the chance to discuss in depth approaches to challenges they are facing on campus - to share solutions and learn strategies.


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Q: Do I need to register to present?

A: 

As a presenter, you must register in order to present. Be sure to register early, to get the early-bird discounted rate for Philadelphia.


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Q: Is there a PowerPoint template I should use for my presentation?

A: 

EDUCAUSE has prepared an optional PowerPoint template for your convenience. This will be available in early summer 2017 when presenters are notified.


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Q: Is there a Speaker Ready Room at the conference where I can work on my presentation?

A: 

Yes, there will be a speaker ready room with EDUCAUSE staff available to assist you. Here are a few things you will be able to do in this room:

  • Test your laptop with an identical meeting room projector

  • Get help with technology questions

  • Make last-minute changes to your presentation

  • Print your presentation

  • Meet with your co-presenters to review your presentation

  • Pick up your speaker gift and "Presenter" ribbon for your name badge

HOURS:
  • Monday, 8:00 a.m.–5:00 p.m.

  • Tuesday, 7:00 a.m.–5:30 p.m.

  • Wednesday, 7:00 a.m.–5:00 p.m.

  • Thursday, 7:00 a.m.–5:30 p.m.

  • Friday, 7:30–10:15 a.m.

*Note - open/close times may be adjusted once registration desk hours are finalized later


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Q: How do I share my session resources with participants?

A: 

We invite you share your presentation by emailing your files to presenters@educause.edu.

We ask that you include the following.

  • Subject Line: EDUCAUSE 2017 Presentation Materials to upload
  • File Attachments: Please rename all files to include the session title (examples – EDUCAUSE First Timers Orientation_slides.ppt & EDUCAUSE First Timers Orientation_handout.pdf)
  • Email Body:
    Session Date/Time:
    Session Title: TITLE
    Author: NAME(S)

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Session Presenter Resources

Q: How will my on-site room be set up?

A: 

All session meeting rooms (with the exception of poster sessions) will be theater-style seating or a combination of round tables in the front of the room and theater-style seating in the back. There will be a head table and chairs for presenters at the front of the room.

EDUCAUSE will make every effort to accommodate panel sessions as defined as a group of three or more people presenting together on the same topic, but unfortunately we cannot guarantee additional chairs or microphones will be provided.


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Q: Will I have access to audio/video equipment?

A: 

All of the session rooms (with the exception of poster sessions and facilitated content sessions) will have the following standard AV:

  • LCD Projector

  • Screen (sizes vary depending on room size but are typically 7.5'x10')

  • Projector Stand

  • Capability to switch between two laptops (A/B switch)


Microphones:
  • Wired microphone at podium

  • Wireless lavaliere microphone

    • One additional table microphone for panels of three or more

  • Computer audio patch


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Q: Will I have Internet access?

A: 

The following internet connections will be available:

  • Wireless access will be available for everyone, presenters and attendees. The connection speed will be sufficient to access and navigate web pages and e-mail.

  • One dedicated Ethernet connection will be provided in each conference room and is preferred for presenter use.

  • Substantial bandwidth will be provided and should be more than sufficient for applications you wish to present. However, if you know that your presentation will require a significant bandwidth and have concerns, please contact Sean Kennedy.


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Poster Session Presenter Information

Q: What will my area look like?

A: 

The standard set includes a 4'x8' bulletin board. Push pins, scissors, tape and other supplies available at the check-in desk. Upon request we can also provide a table for your laptop. 

You may opt to bring a laptop as an additional resource for your session time. However, there will be no AC outlets, equipment security, or storage available when you are not present.


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Q: Will I have Internet access?

A: 

Wireless internet access will not be provided in the exhibit hall, which includes the Poster Session area.


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Q: When can I set up and tear down my poster display?

A: 

Poster session setup and tear down times will be available once exhibit hall hours are finalized in the Spring of 2017.


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Q: Do I have the option to ship or store my materials?

A: 

If you need to ship materials, it would be best to send materials to your hotel (labeled to your attention).


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Workshop Presenter Information

Q: How should I submit my participant materials?

A: 

We invite you share your presentation by emailing your files to presenters@educause.edu.

We ask that you include the following.

  • Subject Line: EDUCAUSE 2017 Presentation Materials to upload
  • File Attachments: Please rename all files to include the session title (examples – EDUCAUSE First Timers Orientation_slides.ppt & EDUCAUSE First Timers Orientation_handout.pdf)
  • Email Body:
    Session Date/Time:
    Session Title: TITLE
    Author: NAME(S)

We will not be printing materials before the conference, however, if this concerns you, please write to Sean Kennedy approximately a week before the conference and ask for a list of attendee e-mail addresses. You can then send a note to your group, and let them know that if they'd like a paper copy, they should access and print files on their own and bring them with them as needed. (Upload all files by October 27).


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Contact Information

Preconference seminars, poster sessions, and all other sessions selected through the CFP
Sean Kennedy

Orientation Session for Presenters

All presenter orientation session will be scheduled for all presenters in Early October.

Topics will include basic conference information for all presenters, and logistical and informational topics for:

  • Concurrent sessions
  • Poster sessions

We will conduct the session in our Presenter Orientations Room. Please log in as a guest to our meeting space. The session will be recorded, archived, and made available on this page. Audio from the presentation will be provided online via the web conferencing room. Participants will be asked to direct questions and comments through the room's chat space.

Presenter Concierge

The EDUCAUSE Presenter Concierge is here to help you make the best presentation you have ever delivered and to ensure you use this professional development opportunity to the fullest extent possible. How can the concierge help you? Find out more.