Exhibit Information

Exhibit at #EDU21


The Exhibit Hall at EDUCAUSE 2021 will be part of the immersive in-person conference experience in Philadelphia, PA. 

Additional booth space is no longer available at this time.

Curious who will be joining us? View the 2021 Exhibit Hall Floorplan. 

Booth Information

Selection Process

  • Initially, booths were offered to 2020 EDUCAUSE Annual Conference exhibitors based on cumulative participation.
  • Next, current EDUCAUSE members are offered an opportunity to secure booth space.
  • After members are offered booths, we extend offers to those on the waitlist in the order in which requests are received.
  • Finally, if booths are still available, they are offered on a first-come, first-served basis.

Note: Members receive priority over nonmembers for booth selection and waitlist position. Learn more about EDUCAUSE Corporate Membership.


Pricing

Booth space size begins at 10' x 10' and is available in larger increments of 10'. Booth pricing per 10' x 10' space:

  • $5,100 member rate*
  • $8,500 nonmember rate
Booth Size Member Rate* Non-
member Rate		 Booth Size Member Rate* Non-
member Rate
10' × 10' $5,100 $8,500 20' × 30' $30,600 NA
10' × 20' $10,200 $17,000 20' × 40' $40,800 NA
10' × 30' $15,300 NA 30' × 30' $45,900 NA
20' × 20' $20,400 NA 30' × 40' $61,200 NA

*Member pricing assumes company is a member at the time of booth selection and at the onset of EDUCAUSE 2021. The EDUCAUSE membership year runs from July 1 to June 30 of the following year. If membership dues are not paid prior to EDUCAUSE 2021, the difference between the member and nonmember rate must be paid by the exhibitor, prior to setup at the conference. Dues for the current and next membership period as well as benefits can be found at EDUCAUSE Corporate Membership.


Inclusions

  • 7" × 44" identification sign with company and booth number (inline booths only)
  • Pipe railing, 8'-high curtain back wall, and 3'-high curtain side rails (inline booths only)
  • Five exhibitor registrations per 10' × 10' booth space for access to the exhibit hall and refreshment breaks held in the exhibit area**
  • Standard listing in the exhibitor directory
  • Access to one complimentary (opted-in) attendee address list for sending an approved one-time promotional piece

**Complimentary exhibitor registrations must be processed in advance, by 11:59 p.m. ET on October 21. A fee will apply to any exhibitor registrations completed after this date and time (including on-site registrations)


Booths Do Not Include

  • Storage, placement, shipment, or return shipment of exhibit materials.
  • All services and items for the booth, including but not limited to, required carpet/flooring, electric, internet, furnishings, lead retrieval, etc.
  • Internet—complimentary wireless access is not available in the exhibit hall (all internet needs must be ordered).
  • Full conference registrations for access to educational sessions or other networking opportunities.
  • Lunch. In order to provide lower registration fees, lunch will not be provided onsite for any registration type.

Cancellation Policy

Exhibitor may cancel this contract at any time. Exhibitor understands and agrees that EDUCAUSE will incur damages from the Exhibitor's cancellation or downsizing. In order for cancellation to be effective, EDUCAUSE must be notified in writing. Cancellation fees will be based on the date that EDUCAUSE receives written notice.

Exhibitor agrees to the following refund schedule for 2021:

  • On or before January 31, 2021: 100% refund
  • February 1–28: 50% refund
  • March 1–31: 40% refund
  • April 1–30: 30% refund
  • May 1–31: 20% refund
  • On or after June 1: No refund

Exhibit Dates and Hours


 Dates/Hours Additional Details

Exhibitor Move-In

Sunday: October 24 | 8:00 a.m.–5:00 p.m.

Monday: October 25 | 8:00 a.m.–5:00 p.m.

Tuesday: October 26 | 8:00 a.m.–5:00 p.m.

On Tuesday, October 26:

  • All exhibit materials must be uncrated and crates must be marked with EMPTY LABELS, ready for removal by 2:00 p.m.
  • All exhibits must be show-ready by 5:00 p.m.

Exhibit Hours

Wednesday: October 27 | 8:45 a.m.–5:45 p.m.

You should expect the largest crowds in the exhibit hall:

  • 8:45–9:15 a.m.
  • 10:00–11:00 a.m.
  • 12:00–2:15 p.m
  • 3:00–3:30 p.m.
  • 4:15–5:45 p.m.

Thursday: October 28 | 8:45 a.m.–4:00 p.m.

You should expect the largest crowds in the exhibit hall:

  • 8:45–9:15 a.m.
  • 10:00–11:00 a.m.
  • 12:00–2:15 p.m.
  • 3:00–4:00 p.m.

Please note:

  • Show hours are subject to change.
  • Due to security, only those with an exhibitor badge will have access to the exhibit hall 90 minutes before it opens.
  • Please do not schedule meetings in the exhibit hall during preshow hours, as attendees without an exhibitor badge will not be allowed in the hall.

Exhibitor Move-Out

Thursday: October 28 | 4:00 p.m.–8:00 p.m.

Friday: October 29 | 8:00 a.m.–2:00 p.m.

Housing and Attendee List Advisories

Maritz Global Events (formerly Experient) is the Official Housing and Registration bureau for the EDUCAUSE Annual Conference.

Improper solicitation of hotel reservations from any company other than Maritz Global Events is not approved. Reservations made by unaffiliated organizations may appear to have lower rates, however they may be illegitimate, not have the rooms to sell, have unreasonable cancellation or change penalties, or be completely non-refundable.

Please be aware of and report any unauthorized solicitations to EDUCAUSE.

View Event Housing and Attendee List Advisories for more information regarding housing and registration poachers.

A full list of official show vendors is available in the Corporate Resource Center.