Meeting Suites
If your company reserved a private meeting suite at EDUCAUSE 2024, please review the following details to prepare.
Location: Private meeting suites will be located in the EDUCAUSE Commons during EDUCAUSE Commons hours, where you can have more personal conversations with your current or potential customers.
Diagram and Custom Graphics: For a preview of your suite, download this diagram. Details regarding adding custom graphics and other additional services are also provided in the document (at company's cost; deadline: September 12).
Setup, Hours of Operation, and Teardown
| Dates/Hours | Additional Details | |
|---|---|---|
|
Meeting Suite Set-Up |
Monday, October 21 | 8:00 a.m.–5:00 p.m. |
On Monday, October 21:
|
|
Meeting Suite Hours |
Tuesday, October 22 | 10:15 a.m.–5:15 p.m. Wednesday, October 23 | 9:00 a.m.–4:45 p.m. |
Do not schedule meetings outside of the posted hours, as attendees will not be granted entrance. |
|
Meeting Suite Teardown |
Wednesday, October 23 | 4:45–5:45 p.m. |
|
Inclusions:
- 13' x 13' x 8' hard-wall room with lockable door (suites must remain 13' x 13' x 8')
- Wastebasket
- Standard carpet
- Identification sign with company name
- Basic electricity
(Ceiling not included.)
Additional in-suite opportunities (at company's cost):
- Order furniture and brand your suite (arranged through Freeman)
- Serve food and beverage in your suite (arranged through RK Culinary)*
- Audiovisual (arranged through Freeman AV)
- Internet (arranged through SmartCity)
- Custom graphics for suite walls (arranged through Freeman)*
*If you'd like to serve food and beverages in your suite, review the food and beverage menu and place your order here by October 4. Any food, beverage, or equipment must remain in the confines of the meeting suite walls and may not be placed outside of the room, so please take into consideration your room set when placing orders.
You may furnish and brand your suite beyond the included standard identification sign (suite size must remain 13’x13’x8’). No stand-alone signage, tables, food and beverage service/catering, or décor are allowed outside your assigned meeting suite. You will need to work directly with Freeman to incorporate any branding on the walls of the suite. Order forms for furniture, signage, audio visual and floral are located at Freeman Online.
EDUCAUSE is not responsible for charges incurred for additional items ordered. The Freeman discount price deadline is September 12 for custom graphics. Details regarding adding custom graphics and other additional services are also provided in this document (at company's cost).
Ancillary Meetings
Ancillary meetings allow you to host community or customer-focused meetings in conjunction with the in-person conference.
This opportunity is available to organizations that are EDUCAUSE members and formally participating in the 2024 EDUCAUSE Annual Conference only (i.e. exhibitors, sponsors, and presenters). If your company has reserved ancillary meeting space, please review the guidelines for details and policies.
Also, EDUCAUSE encourages you to ensure all attendees feel welcome and barriers of any type do not exclude people from attending or participating in any additional events you might host. EDUCAUSE provides reasonable accommodations for attendees participating in all official EDUCAUSE hosted conference experiences (i.e., conference sessions, exhibit hall and networking experiences, and EDUCAUSE planned receptions), and expects our corporate organizations to provide reasonable accommodations during their conference-related activities and events.
We recommend including requests for special accommodations in invitations you extend to conference attendees, even if the event is after hours or off-site. If you'd like to discuss how you might create a more inclusive and accommodating experience for your attendees, please contact us at [email protected]. To learn more about inclusion and accessibility at EDUCAUSE 2024, please visit our Inclusion and Accessibility web page.