Emerging Tech Experience | Tips and Tools to Get the Most Out of Your Experience



Tips to Get the Most Out of Your Experience

We encourage everyone who plans to attend EDUCAUSE 2026 to register as soon as possible and no later than September 11 to receive necessary event communications in advance.

Complimentary exhibitor registrations must be processed in advance, by 11:59 p.m. ET on September 24. Any exhibitor registrations completed after this date and time (including on-site registrations) will be charged $299, even if your allotment hasn’t been used. There are administrative costs to process registrations after September 24. Learn more about exhibitor registration and housing.

Exhibitor staff registration includes access to refreshment breaks in the EDUCAUSE Commons and entrance to the Reception on Wednesday evening. Complimentary lunch is not provided for any registration type. Concessions will be available in the EDUCAUSE Commons, and several local food outlets are available nearby.

Participating at the EDUCAUSE Annual Conference is a big deal! This is your chance to build long-lasting relationships with customers who are eager for your solutions.

Remember, most attendees are more concerned with assessing your products and solutions rather than purchasing on site. This is your opportunity to audition for their business, which is a critical touchpoint for future collaboration.

Need ideas for enticing attendees to visit your booth? Consider:

  • Crafting an interactive experience that allows them to engage with your products and services
  • Hosting your own unique prize drawings and giveaways
  • Announcing a new product or service at the event

Quickly and easily promote your participation leading up to, during, and after the event using these tips and templates that we’ve crafted for you.

Plus, once you've completed your conference registration, be sure to use Snöball—an easy-to-use digital marketing toolkit with pre-written content that you can repost to your preferred social media channels to generate excitement for this year's event!

See it in action…

Join us for the Reception on Wednesday, September 30 to interact with attendees over food and drink. One drink ticket is included. Craft a plan ahead of time to get the most out of this valuable gathering.

For exhibitors, we recommend scheduling one staff member to remain at your booth to engage with those browsing the exhibits during this time, while other staff mingle.

Your Promotional Toolkit

To help you quickly and easily promote your presence before, during, and after EDUCAUSE 2026, we’ve crafted the following tips and templates for you to use.

You can also download the conference logo to be used in your promotions.*

Getting Started

EDUCAUSE trademarks, service marks, logos, trade dress, and any other identifying marks or insignia (collectively "EDUCAUSE's Trademark") should only be used in a manner that follows these incorporated guidelines to maintain brand integrity:

  • EDUCAUSE trademarks should not be used on a heavily textured, colored, or patterned background.
  • Keep the trademarks separate from other elements within the design space by maintaining a measure of white space around it, regardless of the medium.
  • EDUCAUSE should be written in all uppercase and any copy should not imply that EDUCAUSE endorses your company's presence at our events or its products and services.

  • Checkmark (Acceptable)

    EDUCAUSE logo on a neutral background. On the left side a hand is holding a smartphone

  • X (Forbidden)

    EDUCAUSE logo on a background that is red with white polka dots.

Use these tips and templates.

Copy and paste the sample message(s) below on your preferred social media channels to announce your participation and download the social media image to include in your posts.

[Company Name] is excited to exhibit at the 2026 EDUCAUSE Annual Conference. Join us, September 29–October 2, and discover how we can help you address challenges and opportunities with technology in higher education. Learn more at https://events.educause.edu/annual-conference

Don't forget to:

  • Follow our social media channels and tag EDUCAUSE in your posts (we just might give you a reshare!). You can find us on:

  • Cross-promote with other EDUCAUSE members and presenters that you may collaborate with at this year's event.

  • Go multimedia. The more interesting you can make your posts using slides, pictures, graphics, and video, the more effective they will be.

  • Have a conversation and make connections. Use a natural voice in your posts, reply to others' posts when you can, and build rapport with your followers.

Use your daily emails to let your contacts know they can find you at the event.

2026 EDUCAUSE Annual Conference Exhibitor
[Company Name] is exhibiting at the 2026 EDUCAUSE Annual Conference. Join us and find our booth, September 29-October 2.

Use the sample message below to share the news in your organization’s newsletters and email communications. Be sure to let your audience know about the special content, offers, or other unique opportunities you’ll provide at EDUCAUSE 2026.

Dear [insert name],

I’m thrilled to share that this year’s EDUCAUSE Annual Conference will take place in-person in Denver, CO, September 29-October 2, and online, October 14-15, and we’re participating.

Along with a deep program of innovative ideas and insights, the conference is the best place for the higher education technology community to connect and share experiences. I hope you will join us and spread the word by encouraging your professional colleagues and friends to attend as well.

When it’s time for the event, please find our booth in the EDUCAUSE Commons at the in-person event.

We’re happy to help answer your questions, provide useful information and resources, and engage with you more deeply about your needs now and in the future.

Registration for the event is open. Join us at EDUCAUSE 2026!

Best regards,

[Name]
[Title]
[Organization]

Let your PR team know about your company’s participation at the event, so they can help create a strategic plan of timely press releases.

You can also access an up-to-date list of media attending the conference at any time from your registration dashboard by filtering the Participant list for “Press/Media.”

If you have any questions, please contact [email protected].

Leverage EDUCAUSE digital advertising opportunities to help drive traffic to your booth and connect with attendees post-event, such as:

  • Display advertising: Launch an ad campaign on popular EDUCAUSE web pages, which attract more than 148,000 average views per month.

  • Content Alerts: Secure a highly visible, monthlong ad position in a weekly EDUCAUSE Review email Content Alert (sent to 78,000 inboxes).

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