Lunch and Learns

If your company has reserved a Lunch and Learn opportunity at EDUCAUSE 2024, please review the following details to prepare.

Coordinating Your Lunch and Learn

Location

Please reference your email confirmation from EDUCAUSE for details regarding your room location.

Timeframe

75 minutes (12:00–1:15 p.m.)

Set-up begins: 11:00 a.m.

Vacate room by: 2:00 p.m.

Total Attendees

Up to 50

Content Guidelines and Deadline

As a Lunch and Learn host, you can make the time your own! For example, you can invite a guest speaker to share their thought leadership on a related topic or use this time to informally network with attendees.

Complete this form by August 19 to be included in EDUCAUSE promotions and the conference agenda.

Room Diagram and Food and Beverage Service

Your company will work with the convention center on your room set and other additional related expenses, including food and beverage service.

Your confirmation email includes an example of a Crescent Rounds 6–7 room set and rate sheet.
To review food and beverage options and pricing, download this menu. Orders are due by October 4.

Important Tips

In order to create the best experience possible, make sure you:

Include a registration link in your Lunch and Learn description for attendees to sign up for your session.
Review your registration list frequently to confirm attendees and ensure competitors aren't reserving spots that are meant for your target market.
Create a waitlist to backfill.
Two weeks prior to EDUCAUSE 2024, reach out to your registrant list to confirm attendance so you can pull from your waitlist if needed. Your registration list and waitlist should be used on site to check people off as they enter so you can allow walk-ins if needed.
Promote your Lunch and Learn through your channels. We've crafted a promotional toolkit for our corporate participants, if helpful.

Things to keep in mind when preparing for your Lunch and Learn:

You are responsible for working with the listed vendors to order your room set, food and beverage, and any other room needs, at an additional expense.
The Lunch and Learns will be included in the conference agenda.
EDUCAUSE promotes Lunch and Learns through our EDUCAUSE 2024 marketing efforts.
Follow up with your registrant list and work your waitlist.
Bring a print out of your registration list and waitlist to the conference for confirming people at the door.

Lunch and Learn Contacts

Company	Function/Responsibility	Contact Information
Henry B. Gonzalez Convention Center	Room set, electrical, and other needs	Ana Engels Event Coordinator Ph: (210) 207-8513 Cell: (210) 265-7574 Email
	Food and beverage	Daniel Lopez Account Executive, The RK Culinary Group Phone: (210) 225-4535 ext. 108 Email
	Internet and telecomm	Guillermo Huerta Customer Sales & Services Manager Ph: (210) 258-8900 Cell: (210) 559-2003 Email
Freeman	Audiovisual	Mykla Kenney Ph: (214) 497-6197 Email